Members,

This is to inform you that the in-person Spring Meeting of the ASCA Board of Directors will be held from Thursday, March 30 to Saturday, April 1, 2023. Please note that the following agenda is subject to change until five days before the meeting. Additionally, a recording of the open session of the meeting will be made available on ASCA’s YouTube channel shortly after the conclusion of the meeting.

Agenda:

1. Revisit Norms – A “norm” is a principle of right action binding upon the members of a group and serving to guide proper and acceptable behavior. At each face-to-face meeting, the Board reviews its agreed-upon norms, revises them, if necessary, and renews its commitment to upholding them.
2. Treasurer’s Report – The Treasurer will provide the Board with an update regarding ASCA’s current fiscal condition and projections for the future. (Wesen)
3. Meeting with Auditor TBD – Each year the Board meets with ASCA’s Auditor to hear an update on ASCA’s finances and the status of the most recent audit, as well as to sign the engagement letter for the upcoming audit. (Treasurer Wesen)
4. System Liaison’s Report – Each month the System Liaison updates the Board regarding the ongoing progress of the computer system upgrade and overall technology plans. (Wesen)
5. Paused Work on User Portal – In February, the Board voted to “pause” all current work by Inventive on the new system upgrade/user portal. The Board will reassess ASCA’s financials and decide if the “pause” will remain in effect or continue until the 2023 National Specialty.
6. ASCA Foundation Board Meeting – The Board of the ASCA Foundation meets during each face-to-face meeting of the ASCA Board.
6.a. Foundation Treasurer’s Report – The Treasurer provides the Board with an update regarding the Foundation’s finances. (Wesen)
6.b. Foundation Conflict of Interest Agreement – Each year directors sign a document agreeing to the Foundation’s conflict of interest policy.
7. Strategic Plan – The Board discusses and adopts the new Strategic Plan, which incorporates feedback from the Board and committees, presented by the Strategic Planning Committee. (2nd Vice-President Busquets)
8. Nationals Sites – The Board will decide what the goals for the ASCA Nationals are and where to go for the 2026 National Specialty. (Added from October 20 Board meeting)
9. Review ASCA’s Insurance Policy – Gann has been researching new insurance premiums for 2023 and will present three bids for the Board to consider.
10. Foreign Registry – There has been an influx of foreign registry requests and the Board needs to review the associated rules. (Gann)
11. Extended Contract for Nationals Entry Application – The Board will consider whether it would be beneficial to move to a 5-year contract with Lionel Remillard for the Nationals Entry Application, or to continue paying yearly. (Gann)
12. Ownership of Rule Books – Gann would like to discuss where the rule books are saved.
13. Finals Notifications – The Board will discuss how the notifications are going to be sent out to the membership for 2023. (Gann)
14. Business Plan – No description provided. (Gann)
15. Payment Options – The Board will discuss the need for an ASCA Paypal account (or the addition of a payment button to the website i.e., the Donate Now button) so members have another option to pay ASCA, especially European members. (Gann)
16. Office Staffing – The Board will discuss adding another full or part-time employee in the Business Office. (Gann)
17. Employee Handbook – No description provided. (Busquets)
18. Committee Renewals and Appointments (Executive Session) – Each year the Board votes on renewing terms of members currently serving on committees and considers new appointments to committees. The deadline for applications is March 31. (Liaisons)
19. Legal (Executive Session) – Counsel David Schleicher will join the Board at 10:00 am on Friday, March 31, and will stay until the business is completed.
19.a. Counsel Committee – Each year the Board approves two directors and an alternate director to serve on the Counsel Committee along with the President.
20. Lifetime Achievement Award – Each year the History Committee presents their recommendation for the recipient(s) of the ASCA Lifetime Achievement Award for Board approval. (Liaison McCabe)
21. Meeting with Office Staff TBD – Each year the Board takes time to meet with the office staff to hear from them about how things are going.
22. Meeting with Office Manager TBD – Each year the Board meets with the Office Manager to hear an update on the state of the Office.
22.a. Ballot for 2023 Board Election – The Board approves the ballot, to be mailed to the membership on May 1 (foreign) and May 15 (USA).
22.b. Reviews of Office Staff (Executive Session) – The Office Manager will present the Board with his reviews of the office staff from the last year.
23. Draw for 2024 Nationals Pre/Post-Trials/Shows – The Board will conduct the pre/post-event draw for the 2024 Nationals. (Liaison Larson)
24. Review of Employees (Executive Session) – The Board considers performance reports and recommendations for raises from employee liaisons. (From the Director’s Handbook: Annual raises will be based on the cost-of-living increase for the year. Merit raises will be based on performance review and/or increases in job responsibilities.)

We appreciate your continued involvement in ASCA and the contributions you make. Thank you.

Sincerely,
Kalla Jaco