Members,
This is to inform you that the regularly scheduled meeting of the ASCA Board of Directors will be held on Thursday, March 16. Please note that the following agenda is subject to change until two days before the meeting. Additionally, a recording of the open session of the meeting will be made available on ASCA’s YouTube channel shortly after the conclusion of the meeting.
Agenda:
1. Request for Conflict Resolution (Executive Session) – Sims will report on her investigation into a request for conflict resolution.
2. Financial Advisory Panel Appointment (Executive Session) – The Board must replace panel member Jacqueline Tinker. (Wesen)
3. February 2023 Treasurer’s Report – Each month the Treasurer (Wesen) updates the Board regarding ASCA’s current fiscal condition and projections for the future.
4. Last Month’s Email Business – Due to the requirements of Washington State Law, each meeting includes a motion to ratify all business conducted via email since the last meeting. (Any director can motion)
5. System Liaison’s Report – Each month the System Liaison (Wesen) updates the Board regarding the ongoing progress of the computer system upgrade and overall technology plans.
6. Discussion regarding the requirement for affiliates to send the entry forms when trial/show results are sent to the Business Office – Many members have expressed concern that having to copy or scan entry forms requires too much time and possibly a unnecessary cost to affiliates, especially if they have to copy their own judges’ books and scoresheets. The Board will discuss the possibility of rescinding this requirement. (Busquets)
7. Charging Affiliates for Judges’ Books and Scoresheets – Some members have suggested that another cost saving measure would be to charge affiliates for the judges’ books and scoresheets. This would allow affiliates to save the time required to make copies of the forms when they choose not to use the paperless option. The Board will discuss this option. (Busquets)
2. Financial Advisory Panel Appointment (Executive Session) – The Board must replace panel member Jacqueline Tinker. (Wesen)
3. February 2023 Treasurer’s Report – Each month the Treasurer (Wesen) updates the Board regarding ASCA’s current fiscal condition and projections for the future.
4. Last Month’s Email Business – Due to the requirements of Washington State Law, each meeting includes a motion to ratify all business conducted via email since the last meeting. (Any director can motion)
5. System Liaison’s Report – Each month the System Liaison (Wesen) updates the Board regarding the ongoing progress of the computer system upgrade and overall technology plans.
6. Discussion regarding the requirement for affiliates to send the entry forms when trial/show results are sent to the Business Office – Many members have expressed concern that having to copy or scan entry forms requires too much time and possibly a unnecessary cost to affiliates, especially if they have to copy their own judges’ books and scoresheets. The Board will discuss the possibility of rescinding this requirement. (Busquets)
7. Charging Affiliates for Judges’ Books and Scoresheets – Some members have suggested that another cost saving measure would be to charge affiliates for the judges’ books and scoresheets. This would allow affiliates to save the time required to make copies of the forms when they choose not to use the paperless option. The Board will discuss this option. (Busquets)
We appreciate your continued involvement in ASCA and the contributions you make. Thank you.
Sincerely,
Kalla Jaco
ASCA Executive Secretary
March 2023 Board Meeting Agenda