Announcement for Solicitation of the 2024 Nationals Committee

Members,

It is time to assemble the 2024 Nationals Committee for the 2024 ASCA National Specialty to be held October 11 – 19, 2024, at Fonner Park in Grand Island, Nebraska. If you are interested in any of the positions below, please use this link to complete the required 2024 ASCA Nationals Committee application by December 31, 2022: https://forms.gle/3eogfTM1vdMMeHNs7

If you have any questions, please send them to ASCANationalsAdvisoryComm@gmail.com

 

These Nationals Committee Chairpersons will have their transportation to and from Nationals reimbursed per their contracts and will have their lodging and meals covered during Nationals per their contracts and per the job descriptions below, but they will not be paid for their time or work. Those who volunteer to fulfill these positions will be expected to work as part of a team, which includes attending Nationals Committee meetings and helping with Nationals set up and tear down. Individuals may compete during the week as long as it does not interfere with their Nationals duties. Performing their Nationals Committee duties must be the priority for these individuals. The position descriptions below are not wholly encompassing, and additional responsibilities may be added to the positions as needed for the success of the 2024 National Specialty. Show your love of ASCA and volunteer to make the 2024 ASCA National Specialty a wonderful experience for all those who attend! Please complete the application at the link above before by December 31, 2022, for one or more of the following positions:

 

Nationals and Finals Stockdog Chairperson (This may be two separate people; when it is two persons, they must communicate and cooperate to ensure that all the duties below are completed.) – This person is in charge of the National and Finals Stockdog Trials and serves as Course Director. The responsibilities include contracting for the stock and making sure stock is prepared for events, selecting the courses to be run, lining up and scheduling workers for the events, working with the Nationals Chairman to contract judges for the Nationals and Finals, working with the pre-trial affiliate to enable their success, developing the run schedules for each day of competition, working with the Nationals Awards and Rosettes Chairperson to plan for Finals and Nationals prizes, working with the Banquet and Receptions Chairperson to coordinate and host the Finals awards reception, and overseeing the set-up, running and tear-down of the National and Finals trials. This person will work closely with the ASCA Business Office on Finals entries, judges books, etc. This person is also responsible for sanctioning the Nationals trial and working with the Stockdog Data Entry Clerk to complete the Nationals and Finals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for ten days.

 

Nationals and Finals Conformation Chairperson – This person is in charge of the National and Finals Conformation events and serves as the Conformation Show Secretary. The responsibilities include working with the Nationals Chairman to procure the equipment needed for the events, lining up and scheduling workers for the events, readying the rings for competition each day, working with the Nationals Chairman to contract judges for the Nationals and Finals, working with the pre-show affiliates to enable their success, working with the Banquets and Receptions Chairperson to coordinate and host the Finals awards reception, and overseeing the set-up, running and tear-down of the Nationals and Finals events. This person is also responsible for sanctioning the Nationals events and completing the Finals and Nationals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for ten days.

 

Nationals and Finals Obedience Chairperson – This person is in charge of the National and Finals Obedience events and serves as the Obedience Trial Secretary. The responsibilities include working with the Nationals Chairman to procure the equipment needed for the events, lining up and scheduling workers for the events, working with the Nationals Chairman to contract judges for the Nationals and Finals, ensuring that the rings are ready for competition each day, working with the pre-trial affiliates to enable their success, developing the run schedules for each day of competition, working with the Awards and Rosettes Chairperson to plan for Finals and Nationals prizes, work with the Banquets and Receptions Chairperson to coordinate and host the Finals awards reception, communicating with Obedience competitors, and overseeing the set-up, running and tear-down of the Nationals and Finals events. This person will work closely with the Nationals and Finals Rally Secretary. This person is also responsible for sanctioning the Nationals trial and completing the Finals and Nationals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for ten days.

 

Nationals and Finals Rally Secretary – This person is in charge of the National and Finals Rally events and will serve as the Rally Trial Secretary. The responsibilities include working with the Nationals Chairman to procure the equipment needed for the events, lining up and scheduling workers for the events, working with the Nationals Chairman to contract judges for the Nationals and Finals, ensuring that the rings are ready for competition each day, working with the pre-trial affiliates to enable their success, developing the run schedules for each day of competition, working with the Awards and Rosettes Chairperson to plan for Finals and Nationals prizes, working with the Banquets and Receptions Chairperson to coordinate and host the Finals awards reception, communicating with Rally competitors, and overseeing the set-up, running and tear-down of the Nationals and Finals events. This person will work closely with the Nationals and Finals Obedience Secretary. This person is also responsible for sanctioning the Nationals trial and completing the Finals and Nationals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for ten days.

 

Nationals and Finals Junior Showmanship Chairperson – This person is in charge of the National and Finals Junior Showmanship events and will serve as the Junior Handling Show Secretary. The responsibilities include working with the Conformation Chairman to make sure the equipment needed for the event is procured and workers for the event are lined up and scheduled, working with the Nationals Chairman to contract judges for the Nationals and Finals, and assisting the Conformation Chairperson in the set-up, running and tear-down of the Nationals and Finals events. This person will work closely with the Nationals and Finals Conformation Secretary. This person will also work with ASCA’s Junior Committee to plan other Junior-related events and activities. This person is also responsible for sanctioning the Nationals trial and completing the Finals and Nationals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for seven days.

 

Nationals and Finals Agility Chairperson – This person is in charge of the National and Finals agility events and serves as the Agility Trial Secretary. The responsibilities include working with the Nationals Chairman to procure the equipment needed for the events, lining up and scheduling workers for the events, working with the Nationals Chairman to contract judges for the Nationals and Finals, working with the pre-show affiliates to enable their success, ensuring that the rings are ready for competition each day, working with the Banquets and Receptions Chairperson to coordinate and host the Finals awards reception, and overseeing the set-up, running and tear-down of the Nationals and Finals events. This person is also responsible for sanctioning the Nationals events and completing the Finals and Nationals results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for ten days.

 

Tracking Chairperson – This person is in charge of the National Tracking Trial and serves as the Tracking Trial Secretary. The responsibilities include securing the site for the trial, working with the Nationals Chairmen to procure the equipment needed for the events, hiring the trial judges and working with the Nationals Chairman to contract them, lining up and scheduling workers for the events, and overseeing the set-up, running and tear-down of the trial. This person will work with the Awards and Rosettes Chairperson to arrange for rosettes and awards. This person is also responsible for sanctioning the Nationals events and completing the results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for three days.

 

Dock Jumping Chairperson – This person is in charge of the Dock Jumping events and serves as the Dock Jumping Trial Secretary. The responsibilities include procuring the equipment needed for the events, lining up and scheduling workers for the events, working with the Nationals Chairman to contract judge(s) for the trial, and overseeing the set-up, running and tear-down of the events. This person will work with the Awards and Rosettes Chairperson to arrange for rosettes and awards. This person is also responsible for sanctioning the events and completing the results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will receive lodging and meals for five days.

 

MVA/MVJ Chairperson – This person is in charge of the tabulation of the MVA/MVJ scores. The responsibilities include working with the Nationals Chairman to procure the equipment needed for the conformation evaluation event and any other equipment needed for tabulating the scores, lining up and scheduling any needed workers, working with the Nationals Chairman to contract the judge for the MVA conformation evaluation, and setting up, running and tearing down of the MVA/MVJ office and the MVA ring. This person is also responsible for completing the results paperwork which must be turned into the ASCA Business Office and the Aussie Times. This person will work closely with the Nationals Chairperson and all competitive event Chairpersons to enable as smooth of an experience as possible for MVA/MVJ competitors. This person will receive lodging and meals for eight days.

 

Nationals Accounting Chairperson – This person will maintain the ASCA Board-approved budget Google spreadsheet of all financial transactions and will provide a monthly financial report to the ASCA Treasurer. This person will work closely with the Nationals Chairperson to create the budget for the Finals and Nationals events. This person will take entries from the Nationals ledger and place them on the budget spreadsheet to account for actual expenditures and income. This person will work with the Nationals Chairman to ensure all Nationals Financial Policies are adhered to. During Nationals week, this person will assist the Nationals Chairman in the verification of cash and with making deposits. This person will complete a financial report of all Nationals and Finals income and expenditures at the close of the Nationals business. The budget and the final financial accounting will be presented to the ASCA Board of Directors. This person will receive lodging and meals for ten days.

 

Awards and Rosettes Chairperson – This person is in charge of ordering all rosettes and awards for Nationals competition, as well as the prizes for the Finals competition. This person will bring suggestions to the Nationals Committee for rosette styles and colors and prizes, but final decisions will be made by the Committee as a whole. The Finals Chairpersons will decide what will be given as Finals prizes, but the Awards and Rosettes Chairperson will order the prizes. Responsibilities include unpacking and sorting the rosettes and prizes at the Nationals site and ensuring delivery of the various rosettes and prizes to the various venues in a timely manner. This person must be detail-oriented and be able to communicate effectively with the Nationals team. This person will receive lodging and meals for ten days.

 

Sponsorship Chairperson – This person is in charge of soliciting sponsorships for the various Nationals and Finals events. This person will solicit sponsorships by utilizing various means of electronic communication, including email, social media, the Nationals website, the AussEnews, etc., so this person needs to be comfortable using the computer and various types of media.

This person will work with Nationals Chairman to set sponsorship levels and will be responsible for promoting and selling the sponsorships. This person will work with the Awards and Rosettes Chairperson to make sure that thank you cards are placed on sponsored awards and will work closely with the ASCA Webmaster to ensure that the website is up-to-date with regards to sponsorships. This person will also work closely with the Catalog Chairperson to ensure that sponsors are recognized in the catalog. At the end of Nationals, this person will place sponsor thank you’s on the Nationals Facebook page. This person will receive lodging and meals for ten days.

 

Vendors & Stalls Chairperson – This person is in charge of soliciting vendors and taking care of them during the National Specialty. In addition, this person’s responsibilities include laying out the placement of the vendors on site, overseeing the set-up of the vendors on move-in day, overseeing the tear-down of the vendor set-ups on move-out day, and policing the vendors to make sure they are following facility and Nationals policies and rules.

This person will also be in charge assigning stalls and will work closely with the Nationals Entry Clerk to maintain a list of those needing stalls. On move-in day, this person will be ready to assist with any issues that arise pertaining to stalls; on move-out day, this person will be in charge of making sure that stalls are left clean. During the week, this person will be in charge of making sure that facility and Nationals policies and rules are followed in the stalls areas. This person will receive lodging and meals for ten days.

 

 

Hotels and Travel Chairperson – This person is in charge of procuring hotel blocks for Nationals, arranging travel and hotel/lodging for judges, and arranging hotel/lodging for Nationals Committee members, ASCA Board members and paid workers. This person will work closely with all competitive event Chairpersons, as well as the Nationals Chairperson, and will maintain a Google spreadsheet with travel and lodging plans. This person will handle hotel and travel issues as they arise during Nationals week and will gather the necessary post-nationals hotel reports and invoices for accounting purposes. This person will receive lodging and meals for ten days.

 

Banquets/Receptions/Nightly Dinners Chairperson – This person is in charge of arranging the food, beverage, decorations and entertainment for the banquets, nightly dinners and Finals receptions. This person will plan these events and oversee and physically set-up and tear-down these events, with the assistance of the Finals Chairs for the Finals receptions. This person will work closely with the Finals Chairs in planning for the Finals receptions. This person will receive lodging and meals for ten days.

 

Merchandise Chairperson (may be two people co-chairing) – This person will be in charge of the Nationals merchandise booth. This person’s responsibilities include suggesting merchandise items to be sold at the Nationals merchandise booth, procuring bids for merchandise, ordering all merchandise, setting up the merchandise booth, sorting, displaying and pricing the items for sale, manning the merchandise booth during Nationals week, and sorting and packing any leftover merchandise and breaking down the booth at the end of Nationals. If possible, this person will also take pre-orders and post-orders. This person will receive lodging and meals for ten days.

 

RV/Camping/Golf Carts Chairperson – This person is in charge of RV sites, camping sites and golf carts. This person’s responsibilities include working closely with the Nationals Chairman, Nationals Entry Clerk and the Nationals Travel Chairperson to keep a list of those needing RV spots, camping spots and golf carts, working with the Nationals Chairman to contract with a golf cart company for the use, delivery and return of the golf carts, working with the Nationals Chairman to assign RV and camping spots, overseeing the placement of RVs and tent campers on move-in day, planning for the delivery of carts on move-in day, overseeing the departure of RVs on move-out day, and planning for the return of golf carts. If issues arise concerning RVs, tent campers or golf carts during the week, this person will be in charge of seeing to these issues. As people continue to arrive during Nationals week, this person will need to take care of these people. This person must have the patience of a saint and know how to give service with a smile, even at the end of a long day! This person will receive lodging and meals for ten days.

 

Hospitality Chairperson – This person is in charge of procuring and delivering snacks and beverages as needed for workers and judges at the various venues, according to the hospitality schedule set up by the Nationals Chairman. Each day this person will load up the necessary coolers and deliver them to the competition sites before 7:30 A.M. This person will check on those sites at noon to make sure they have what they need as far as snacks and beverages, and then this person will pick up the coolers in the evening and get them ready to go for the next day. This person will have a utility golf cart. This job requires several trips to the store to pick up supplies and reception cakes. This is a physical job! This needs to be someone who can deliver service with a smile. This person will receive lodging and meals for ten days.

 

Parades Chairperson – This person is in charge of planning, setting up, overseeing and tearing down the Parades event. This person will work with the Nationals Entry Clerk and the Awards and Rosettes Chairperson to procure the write-ups and the necessary rosettes and will work with the Banquets and Receptions Chairperson to coordinate the Parades breakfast. This person will receive lodging and meals for two days.

 

Decorations & Signage Chairperson – This person is in charge of decorating the judges’ tables, conformation, obedience and rally rings, the Nationals photography set-up, and other areas as budget allows (most of this happens on Monday night). This person will also assist the Banquets and Receptions Chairperson with welcome dinner and Friday banquet décor and set-up. This person will also be in charge of creating a list of all needed signs and banners, ordering the necessary signs and banners, placing the necessary signs and banners on move-in day, and taking down all signs and banners on move-out day. There are some banners and signs which will need to be placed or changed during the week, too. This person will receive lodging and meals for ten days.

 

Facebook & Slideshows Chairperson – This person will be in charge of creating and maintaining the Nationals Facebook group. In addition, this person will solicit material for and create the We Are ASCA Volunteer slideshow and the 2024 Finals slideshow. This job requires someone who can track and organize information and who has time to respond to questions in a timely manner. This person will receive lodging and meals for two days.

 

Catalog Chairperson – This person creates the Nationals catalog. This person works closely with the Nationals Entry Clerk to format the entry information for the catalog. This person also gathers the ads for placement in the catalog. This person needs to be computer literate and proficient with publishing software. This person will be expected to work on move-in day, making sure the catalogs are dispersed correctly. This person will receive three days of lodging and meals.

 

Education/Seminars/Health Clinics Chairperson – This person coordinates and schedules the seminars and clinics for Nationals week. This person makes sure the sites are set-up ready for these events and makes sure that they are cleaned up afterwards. If necessary, this person coordinates workers for these events. This person will receive lodging and meals for eight days.

 

Nationals Office Manager – This person runs the Nationals office, answering questions, handing out welcome bags, banquet tickets and other items, etc. This person is in the office from 8-5 the first half of Nationals but after that posted office hours can be established. This person must be able to multi-task with a smile on his/her face! This person will receive lodging and meals for ten days.

 

Welcome Bags/ Juniors Bags/ Judges’ Gifts – This person is in charge of selecting and ordering the welcome and junior bags, soliciting and choosing items to go into the welcome and juniors bags, and organizing the assembly of the welcome and juniors bags. This person is also in charge of selecting and ordering the judges’ gifts. This person will be expected to work on move-in day and the first three days of Nationals, making sure the bags and gifts are assembled and then dispersed correctly. This person will receive four days of lodging and meals.

 

Local Liaison – This person is willing to run local errands on behalf of the Nationals Committee and receives the various shipments of merchandise, etc. and transports those items to a storage unit. This person will need to live in Grand Island for this Nationals. This person will receive a free stall, free entries and meals since they will not need lodging or travel funds.

Assistant to the Nationals Chairperson – This is not a separate position. The Nationals Chairperson may choose the Assistant(s) to the Nationals Chairperson from the Chairpersons already on the Nationals Committee. This person will assist the Nationals Chairperson by performing whatever duties are delegated by the Nationals Chairperson. They will act as a thought partner for the Nationals Chairperson and help as needed during Nationals week, overseeing the aspects of the Nationals delegated to him/her by the Nationals Chairperson, while still performing the duties outlined in his/her original appointed position.


Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
asca.execsec@gmail.com
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
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