Current Motions

News

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board.

Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.

Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.

Kalla E. Jaco
Executive Secretary | asca.execsec@gmail.com

Current Motions

No Current Motion

Revised Board Fixed Schedule Motion: BD.24.74 Improving Board Transparency and Member Engagement (Revised 7/11)

Members,

Please see below for a revised version of this motion. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

BD.24.74 Improving Board Transparency and Member Engagement (Revised 7/11)

Motion by McCabe to add the following wording to the Policy Book. Second by Wesen.

Explanation of Revision (highlighted in yellow): This revision aligns the notification process for motions affecting the membership and clubs with the other processes already in place for notification of other affected parties in the policy book.

Current Wording:

8.4       Communication

Electronic mail (email) will be the primary method of communication between the Board, employees, and the Business Office. It will be an acceptable method of communication between Directors and the membership.

The Board will generally not accept, discuss, or act upon any comment or complaint that is anonymous in nature, except as already provided by regulation.

Directors will copy all emails intended for archiving to the approved archival account when communicating with other Directors.

Directors-elect will be admitted to the archive and Board email discussions within a week of the end of the election or August 1, whichever comes first. Directors-elect may view discussions and comment during that time but may not vote until installed in office.

Directors may be added to the email groups of any Committees of their choosing as long as they don’t participate in the discussion.

The owners of all official ASCA email groups will be the Office Manager and the Executive Secretary.

Proposed Wording:

8.4       Communication

Electronic mail (email) will be the primary method of communication between the Board, employees, and the Business Office. It will be an acceptable method of communication between Directors and the membership.

The Board will generally not accept, discuss, or act upon any comment or complaint that is anonymous in nature, except as already provided by regulation.

Directors will copy all emails intended for archiving to the approved archival account when communicating with other Directors.

Directors-elect will be admitted to the archive and Board email discussions within a week of the end of the election or August 1, whichever comes first. Directors-elect may view discussions and comment during that time but may not vote until installed in office.

Directors may be added to the email groups of any Committees of their choosing as long as they don’t participate in the discussion.

The owners of all official ASCA email groups will be the Office Manager and the Executive Secretary.

All Board members are required to subscribe to the ASCMembers discussion group on the Groups.io platform.

Current Wording: None.

Proposed Wording:

8.12.3 General Membership or Affiliate Clubs

When a motion is proposed that specifically affects the general membership or Affiliate Clubs:

1.         The author of the proposed motion will send a draft copy of the proposed motion to the Executive Secretary for distribution to all ASCA members and advise them they have 10 days to comment.

2.         The Executive Secretary will compile any comments.

3.         After reviewing the comments, the author of the proposed motion will at this point either abandon the motion or put the motion into final form, incorporating the comments, obtain a second from another Director, and forward it to the Executive Secretary for distribution to the Board.

Comments/Rationale: The motion aims to enhance transparency and member engagement within ASCA. By requiring all Board members to subscribe to the ASCMembers discussion group, we can ensure that Directors are connected to the primary channel of communication with ASCA members. This step fosters better understanding and responsiveness to member concerns and suggestions. Introducing a mandatory membership notification and comment period for Board motions, with exceptions only for confidential or executive session items, aligns with the principles of open governance. It allows members to review and provide input on proposed decisions, promoting greater inclusivity and accountability in the Board’s operations.

Affected: ASCA Board of Directors, ASCA Executive Secretary, ASCA members.

Effective Date: Immediately upon Board approval.

———- Original Motion ———
BD.24.74 Improving Board Transparency and Member Engagement

Motion by McCabe to add the following wording to the Policy Book. Second by Wesen.

 

Current Wording:

8.4       Communication

Electronic mail (email) will be the primary method of communication between the Board, employees, and the Business Office. It will be an acceptable method of communication between Directors and the membership.

The Board will generally not accept, discuss, or act upon any comment or complaint that is anonymous in nature, except as already provided by regulation.

Directors will copy all emails intended for archiving to the approved archival account when communicating with other Directors.

Directors-elect will be admitted to the archive and Board email discussions within a week of the end of the election or August 1, whichever comes first. Directors-elect may view discussions and comment during that time but may not vote until installed in office.

Directors may be added to the email groups of any Committees of their choosing as long as they don’t participate in the discussion.

The owners of all official ASCA email groups will be the Office Manager and the Executive Secretary.

 

Proposed Wording:

8.4       Communication

Electronic mail (email) will be the primary method of communication between the Board, employees, and the Business Office. It will be an acceptable method of communication between Directors and the membership.

The Board will generally not accept, discuss, or act upon any comment or complaint that is anonymous in nature, except as already provided by regulation.

Directors will copy all emails intended for archiving to the approved archival account when communicating with other Directors.

Directors-elect will be admitted to the archive and Board email discussions within a week of the end of the election or August 1, whichever comes first. Directors-elect may view discussions and comment during that time but may not vote until installed in office.

Directors may be added to the email groups of any Committees of their choosing as long as they don’t participate in the discussion.

The owners of all official ASCA email groups will be the Office Manager and the Executive Secretary.

All Board members are required to subscribe to the ASCMembers discussion group on the Groups.io platform.

 

Current Wording: None.

 

Proposed Wording:

8.12.6  Membership Notification and Comment Period for Board Motions

All motions, with the exception of those related to confidential or executive session items (as specified in sections 8.6 and 8.11 of ASCA’s Policy Book), must be published to the membership through ASCA’s standard notification channels. These motions will be available for a minimum 10-day comment period before being voted on by the Board of Directors.

 

Comments/Rationale: The motion aims to enhance transparency and member engagement within ASCA. By requiring all Board members to subscribe to the ASCMembers discussion group, we can ensure that Directors are connected to the primary channel of communication with ASCA members. This step fosters better understanding and responsiveness to member concerns and suggestions. Introducing a mandatory membership notification and comment period for Board motions, with exceptions only for confidential or executive session items, aligns with the principles of open governance. It allows members to review and provide input on proposed decisions, promoting greater inclusivity and accountability in the Board’s operations.

 

Affected: ASCA Board of Directors, ASCA Executive Secretary, ASCA members.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
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Revised Board Fixed Schedule Motion: BD.24.77 Director Reimbursement (Revised 7/18/2024)

Members,

Please see below for a revised version of this motion. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

BD.24.77 Director Reimbursement (Revised 7/18/2024)

Motion by Motion by McLellan to add the following wording to the Policy Book and Director’s Handbook. Second by Ward.

 

Explanation of Revision (highlighted in yellow): The changes remove the Executive Secretary from this section and clarify the use of per diem.

 

Current Wording – Policy Book:

8.15 Travel

8.15.1 RESERVATIONS

Each Director is responsible for their travel reservations. The Office Manager is responsible for the Board’s Spring Meeting lodging arrangement. The Executive Secretary is responsible for the Board’s National Specialty lodging arrangements.

 

8.15.2 TRAVEL EXPENSES

The following policies will apply to the travel expenses of the Board and the Executive Secretary when traveling to scheduled Board meetings. Travel expenses for those other than the Board and the Executive Secretary are not governed by this policy. However, these expenses must be approved by the Board. Example: Bringing an attorney or a guest speaker to a meeting. Directors reimbursed for travel arrangements and issued per diem to attend an ASCA meeting who do not attend must refund the travel reimbursement and per diem to the Business Office no later than 2 weeks after the close of the meeting. If not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA.

 

8.15.3 AIR TRAVEL

Each Director will make their own airline reservations. An estimate for the most economical airfare must be obtained from the airlines or major travel websites a minimum of 6 weeks before the first day of the meeting. A copy of the flight itinerary with the price listed must be sent to the Business Office before reimbursement will be paid.

  1. ASCA will reimburse using the IRS Standard Mileage Rate for travel to and from the airport. Mileage must be submitted to the Treasurer for reimbursement.
  2. ASCA will reimburse the cost of long-term parking at the airport during travel and meeting days. A receipt must accompany the reimbursement request.
  3. ASCA will reimburse airport shuttle costs incurred during travel to meetings and the National Specialty.

 

8.15.4 GROUND TRAVEL (PRIVATELY OWNED VEHICLES)

Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. While in the meeting area, ASCA will allow reimbursement per the IRS Standard Mileage Rate for travel when the vehicle is used for transportation from lodging to the meeting and back. The Board may authorize additional use of a private vehicle for ASCA business which will be eligible for mileage reimbursement. Mileage reimbursement requests must be submitted to the Treasurer for approval.

 

8.15.5 RENTAL VEHICLES

The Board will appoint a representative to rent any vehicles required for meetings. This representative will determine the number of rental vehicles required to support the meeting. Expenditures for rental vehicles will only be authorized during the days that Directors are required to be present for ASCA business. ASCA will only provide fuel for rental vehicles when used for ASCA business. The Board may authorize individually rented vehicles eligible for reimbursement if needed to support ASCA business.

 

8.15.6 LODGING

ASCA will pay lodging costs.

 

8.15.7 PER DIEM

For the Spring Meeting or other face to face meeting, ASCA will pay Directors $50 per day for 2 days of travel plus all meeting days attended. Per diem will be sent to the Director at least 7 days prior to the first day of travel. For the National Specialty, ASCA will pay Directors per diem for 2 days of travel plus for each day of the Nationals (including Finals) attended. Per diem will be sent to the Director at least 3 weeks prior to the first day of the Board’s Nationals Meeting. Directors will confirm receipt of these funds to the Business Office using by email, fax, or telephone.

 

8.15.8 MISCELLANEOUS

  1. All expenditure reimbursements are subject to approval by the Board.
  2. All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity.
  3. ASCA will not pay for personal telephone calls made from the hotel. The Director making the calls is responsible for payment. All personal phone calls made from the hotel must be paid prior to checkout. If the hotel does accept payment, these costs will be deducted from the next Director’s expenses sheet sent to the Business Office for reimbursement.

 

8.15.9 NATIONAL SPECIALTY TRAVEL

8.15.9.1 For current Directors attending the National Specialty, ASCA will pay:

  1. Round-trip airfare or mileage per the Standard Mileage Rate as published by the IRS, (whichever is lower).
  2. Hotel from the day before the opening day through the last day of the National Specialty and 1 travel day home. Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay for their hotel from the day before the Finals event begins.
  3. Per diem from the day before the opening day of the National Specialty through the day after the National Specialty ends (travel day home). Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay per diem from the day before the Finals event begins. Ground transportation will be provided by ASCA. If accompanied by family and/or dogs, the Director will be financially responsible for their ground transportation while at the National Specialty. Directors are required to attend all ASCA meetings of the Board.

Directors who accept judging assignments at the National Specialty, Finals, or any pre/post-event, test, or clinic will not have their hotel paid nor receive any per diem from ASCA on the day(s) they are officiating. The Club hosting the event (unless ASCA sponsored) will be responsible for transportation, hotel, and meals for the day(s) the Director is officiating.

 

8.15.9.2 Refunds of Per Diem and Hotel Costs

Directors (incoming, outgoing, or current) who fail to attend meeting(s) must refund the per diem and hotel costs for the day(s) Directors failed to attend the meeting(s) to ASCA no later than 2 weeks after the close of the National Specialty. If per diem and hotel costs are not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA. The Board will make reasonable efforts to accommodate the event schedule of Directors provided they give 30 days’ advanced notice of the schedule.

 

8.15.9.3 Exceptions

Any situation deviating from these policies will be brought to the Board of for consideration 30 days before the meeting or National Specialty. A Director may be allowed to attend a Board meeting via electronic means.

 

8.15.9.4 Directors Officiating Other Events

Directors (incoming, outgoing, or current) invited to officiate at the National Specialty, Finals, or any pre/post-event, test, or clinic at the same time Board meetings or work takes place will receive one-half of travel expenses to the event from ASCA (based on the normal travel arrangement schedule) and the other half from the Club hosting the event (unless ASCA sponsored). Accommodation will be provided for by the Club hosting the event (unless ASCA sponsored) on the day prior to officiating. Per diem payment from ASCA will only be provided for days when the Director (incoming, outgoing, or current) is not officiating, and, in addition, acting in an official capacity as a Director.

 

Proposed Wording – Policy Book:

8.15 Travel

8.15.1 RESERVATIONS

Each Director and the Executive Secretary are is responsible for their travel reservations. The Office Manager is responsible for the Board’s Spring Meeting lodging arrangement. The Executive Secretary is responsible for the Board’s National Specialty lodging arrangements.

 

8.15.2 TRAVEL EXPENSES

The following policies will apply to the travel expenses of the Board and the Executive Secretary when traveling to scheduled Board meetings. Travel expenses for those other than the Board and the Executive Secretary are not governed by this policy. However, these expenses must be approved by the Board. Example: Bringing an attorney or a guest speaker to a meeting. Directors reimbursed for travel arrangements and issued per diem to attend an ASCA meeting who do not attend must refund the travel reimbursement and per diem to the Business Office no later than 2 weeks after the close of the meeting. If not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA.

 

8.15.3 AIR TRAVEL

Each Director will make their own airline reservations. An estimate for the most economical airfare must be obtained from the airlines or major travel websites a minimum of 6 weeks before the first day of the meeting. A copy of the flight itinerary with the price listed must be sent to the Business Office before reimbursement will be paid.

  1. ASCA will reimburse using the IRS Standard Mileage Rate for travel to and from the airport. Mileage must be submitted to the Treasurer for reimbursement.
  2. ASCA will reimburse the cost of long-term parking at the airport during travel and meeting days. A receipt must accompany the reimbursement request.
  3. ASCA will reimburse airport shuttle costs incurred during travel to meetings and the National Specialty.

 

8.15.4 GROUND TRAVEL (PRIVATELY OWNED VEHICLES)

Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. While in the meeting area, ASCA will allow reimbursement per the IRS Standard Mileage Rate for travel when the vehicle is used for transportation from lodging to the meeting and back. The Board may authorize additional use of a private vehicle for ASCA business which will be eligible for mileage reimbursement. Mileage reimbursement requests must be submitted to the Treasurer for approval.

 

8.15.5 RENTAL VEHICLES                                                          

The Board will appoint a representative to rent any vehicles required for meetings. This representative will determine the number of rental vehicles required to support the meeting. Each Director and executive secretary will make their own rental car arrangements. Expenditures for rental vehicles will only be authorized during the days that Directors are required to be present for ASCA business. ASCA will only provide fuel for rental vehicles when used for ASCA business. The Board may authorize individually rented vehicles eligible for reimbursement if needed to support ASCA business.

 

8.15.6 LODGING

ASCA will pay lodging costs.

 

8.15.7 Per Diem

For the Spring Meeting or other face to face meeting, ASCA will pay Directors up to $50 per day for 2 days of travel plus all meeting days attended. Per diem will be sent to the Director at least 7 days prior to the first day of travel. For the National Specialty, ASCA will pay Directors per diem for 2 days of travel plus for each day of the Nationals (including Finals) attended. Per diem will be sent to the Director at least 3 weeks prior to the first day of the Board’s Nationals Meeting. Directors will confirm receipt of these funds to the Business Office using by email, fax, or telephone.

Per diem is to be used for food, drink, and miscellaneous expenses. All other expenses are covered under different sections. As an example, the Spring Meeting involves two days of travel and two days of meetings.  Per diem would be a total of $200. How the per diem is spent is up to the director, but receipts must accompany the charges in order to be reimbursed.

 

8.15.8 Miscellaneous

  1. All expenditure reimbursements are subject to approval by the Board. 
  2. All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity. 
  3. ASCA will not pay for personal telephone calls made from the hotel. The Director making the calls is responsible for payment. All personal phone calls made from the hotel must be paid prior to checkout. If the hotel does accept payment, these costs will be deducted from the next Director’s expenses sheet sent to the Business Office for reimbursement.

 

8.15.9 National Specialty Travel

8.15.9.1 For current Directors attending the National Specialty, ASCA will pay:

  1. Round-trip airfare or mileage per the Standard Mileage Rate as published by the IRS, (whichever is lower).
  2. Hotel from the day before the opening day through the last day of the National Specialty and 1 travel day home. Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay for their hotel from the day before the Finals event begins.
  3. Per diem from the day before the opening day of the National Specialty through the day after the National Specialty ends (travel day home). Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay per diem from the day before the Finals event begins. Ground transportation will be provided by ASCA. If accompanied by family and/or dogs, the Director will be financially responsible for their ground transportation while at the National Specialty. Directors are required to attend all ASCA meetings of the Board.

Directors who accept judging assignments at the National Specialty, Finals, or any pre/post-event, test, or clinic will not have their hotel paid nor receive any per diem from ASCA on the day(s) they are officiating. The Club hosting the event (unless ASCA sponsored) will be responsible for transportation, hotel, and meals for the day(s) the Director is officiating.

 

8.15.9.2 Refunds of Per Diem and Hotel Costs

Directors (incoming, outgoing, or current) who fail to attend meeting(s) must refund the per diem and hotel costs for the day(s) Directors failed to attend the meeting(s) to ASCA no later than 2 weeks after the close of the National Specialty. If per diem and hotel costs are not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA. The Board will make reasonable efforts to accommodate the event schedule of Directors provided they give 30 days’ advanced notice of the schedule.

 

8.15.9.3 Exceptions

Any situation deviating from these policies will be brought to the Board of for consideration 30 days before the meeting or National Specialty. A Director may be allowed to attend a Board meeting via electronic means.

 

8.15.9.4 Directors Officiating Other Events

Directors (incoming, outgoing, or current) invited to officiate at the National Specialty, Finals, or any pre/post-event, test, or clinic at the same time Board meetings or work takes place will receive one-half of travel expenses to the event from ASCA (based on the normal travel arrangement schedule) and the other half from the Club hosting the event (unless ASCA sponsored). Accommodation will be provided for by the Club hosting the event (unless ASCA sponsored) on the day prior to officiating. Per diem payment reimbursement from ASCA will only be provided for days when the Director (incoming, outgoing, or current) is not officiating (judging), and, in addition, acting in an official capacity as a Director.

 

8.15.10 Reimbursement

  1.         In order to be reimbursed for expenses (flight, travel, mileage, hotel, food, etc.) Directors must submit the ASCA Approved Expense Report with all receipts to the Treasurer.
  2.         Maximum amount per diem is $50.
  3.        Expense reports should be submitted after travel to/from the event has been completed.
  4.        All expenditure reimbursements are subject to approval by the Board.
  5.        All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity.

 

Current Wording – Director’s Handbook:

8.2 Travel

Travel for ASCA will be done in the most economical manner possible, and reimbursement will be limited to only those expenses incurred related to travel. Additional accommodations, flight preferences, incidental expenses, etc. will be the sole responsibility of the Director and will not be reimbursed by ASCA. Travel for spouses, children, dogs, or any other non-official travelers will be at the expense of the Director.

Each Director is responsible for their travel reservations to the National Specialty and Spring Meeting. Individual Directors will make their own airline reservations. Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. See the Policy Book for information on reimbursement. ASCA will pay lodging costs. Directors should try to coordinate the use of rental cars.

Directors will receive a per diem to cover travel expenses other than motel and transportation, as decided by the Board. ASCA will not pay the expense of any Director to any official ASCA function if that Director does not fulfill their duties during the time of their attendance at the function. (See Policy Book for additional information.)

 

Proposed Wording – Director’s Handbook:

8.2 Travel

Travel for ASCA will be done in the most economical manner possible, and reimbursement will be limited to only those expenses incurred related to travel. Additional accommodations, flight preferences, incidental expenses, etc. will be the sole responsibility of the Director and will not be reimbursed by ASCA. Travel for spouses, children, dogs, or any other non-official travelers will be at the expense of the Director.

Each Director is responsible for their travel reservations to the National Specialty and Spring Meeting. Individual Directors will make their own airline reservations. Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. See the Policy Book for information on reimbursement. ASCA will pay lodging costs. Directors should try to coordinate the use of rental cars.

Directors will can receive a per diem up to $50 to cover travel expenses other than motel and transportation, as decided by the Board. ASCA will not pay the expense of any Director to any official ASCA function if that Director does not fulfill their duties during the time of their attendance at the function. (See Policy Book for additional information.)

 

Comments/Rationale: The motion aims to consolidate the way in which a director and the executive secretary are reimbursed for expenses incurred when conducting business for ASCA. Reimbursement requests will now be required to be reported on the official ASCA Approved Expense Report. In addition, a per diem of $50/day will not be sent to a director prior to the spring meeting or nationals. Since lodging, car rental, air transportation, etc. are already covered, the per diem is meant to only cover food and incidental expenses and receipts will now be required in order to be reimbursed.

 

Affected: ASCA Board of Directors, ASCA Executive Secretary, Treasurer.

 

Effective Date: Immediately upon Board approval.

———- Original Motion ———

BD.24.77 Director Reimbursement

Motion by Motion by McLellan to add the following wording to the Policy Book and Director’s Handbook. Second by Ward.

 

Current Wording – Policy Book:

8.15 Travel

8.15.1 RESERVATIONS

Each Director is responsible for their travel reservations. The Office Manager is responsible for the Board’s Spring Meeting lodging arrangement. The Executive Secretary is responsible for the Board’s National Specialty lodging arrangements.

 

8.15.2 TRAVEL EXPENSES

The following policies will apply to the travel expenses of the Board and the Executive Secretary when traveling to scheduled Board meetings. Travel expenses for those other than the Board and the Executive Secretary are not governed by this policy. However, these expenses must be approved by the Board. Example: Bringing an attorney or a guest speaker to a meeting. Directors reimbursed for travel arrangements and issued per diem to attend an ASCA meeting who do not attend must refund the travel reimbursement and per diem to the Business Office no later than 2 weeks after the close of the meeting. If not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA.

 

8.15.3 AIR TRAVEL

Each Director will make their own airline reservations. An estimate for the most economical airfare must be obtained from the airlines or major travel websites a minimum of 6 weeks before the first day of the meeting. A copy of the flight itinerary with the price listed must be sent to the Business Office before reimbursement will be paid.

  1. ASCA will reimburse using the IRS Standard Mileage Rate for travel to and from the airport. Mileage must be submitted to the Treasurer for reimbursement.
  2. ASCA will reimburse the cost of long-term parking at the airport during travel and meeting days. A receipt must accompany the reimbursement request.
  3. ASCA will reimburse airport shuttle costs incurred during travel to meetings and the National Specialty.

 

8.15.4 GROUND TRAVEL (PRIVATELY OWNED VEHICLES)

Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. While in the meeting area, ASCA will allow reimbursement per the IRS Standard Mileage Rate for travel when the vehicle is used for transportation from lodging to the meeting and back. The Board may authorize additional use of a private vehicle for ASCA business which will be eligible for mileage reimbursement. Mileage reimbursement requests must be submitted to the Treasurer for approval.

 

8.15.5 RENTAL VEHICLES

The Board will appoint a representative to rent any vehicles required for meetings. This representative will determine the number of rental vehicles required to support the meeting. Expenditures for rental vehicles will only be authorized during the days that Directors are required to be present for ASCA business. ASCA will only provide fuel for rental vehicles when used for ASCA business. The Board may authorize individually rented vehicles eligible for reimbursement if needed to support ASCA business.

 

8.15.6 LODGING

ASCA will pay lodging costs.

 

8.15.7 PER DIEM

For the Spring Meeting or other face to face meeting, ASCA will pay Directors $50 per day for 2 days of travel plus all meeting days attended. Per diem will be sent to the Director at least 7 days prior to the first day of travel. For the National Specialty, ASCA will pay Directors per diem for 2 days of travel plus for each day of the Nationals (including Finals) attended. Per diem will be sent to the Director at least 3 weeks prior to the first day of the Board’s Nationals Meeting. Directors will confirm receipt of these funds to the Business Office using by email, fax, or telephone.

 

8.15.8 MISCELLANEOUS

  1. All expenditure reimbursements are subject to approval by the Board.
  2. All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity.
  3. ASCA will not pay for personal telephone calls made from the hotel. The Director making the calls is responsible for payment. All personal phone calls made from the hotel must be paid prior to checkout. If the hotel does accept payment, these costs will be deducted from the next Director’s expenses sheet sent to the Business Office for reimbursement.

 

8.15.9 NATIONAL SPECIALTY TRAVEL

8.15.9.1 For current Directors attending the National Specialty, ASCA will pay:

  1. Round-trip airfare or mileage per the Standard Mileage Rate as published by the IRS, (whichever is lower).
  2. Hotel from the day before the opening day through the last day of the National Specialty and 1 travel day home. Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay for their hotel from the day before the Finals event begins.
  3. Per diem from the day before the opening day of the National Specialty through the day after the National Specialty ends (travel day home). Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay per diem from the day before the Finals event begins. Ground transportation will be provided by ASCA. If accompanied by family and/or dogs, the Director will be financially responsible for their ground transportation while at the National Specialty. Directors are required to attend all ASCA meetings of the Board.

Directors who accept judging assignments at the National Specialty, Finals, or any pre/post-event, test, or clinic will not have their hotel paid nor receive any per diem from ASCA on the day(s) they are officiating. The Club hosting the event (unless ASCA sponsored) will be responsible for transportation, hotel, and meals for the day(s) the Director is officiating.

 

8.15.9.2 Refunds of Per Diem and Hotel Costs

Directors (incoming, outgoing, or current) who fail to attend meeting(s) must refund the per diem and hotel costs for the day(s) Directors failed to attend the meeting(s) to ASCA no later than 2 weeks after the close of the National Specialty. If per diem and hotel costs are not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA. The Board will make reasonable efforts to accommodate the event schedule of Directors provided they give 30 days’ advanced notice of the schedule.

 

8.15.9.3 Exceptions

Any situation deviating from these policies will be brought to the Board of for consideration 30 days before the meeting or National Specialty. A Director may be allowed to attend a Board meeting via electronic means.

 

8.15.9.4 Directors Officiating Other Events

Directors (incoming, outgoing, or current) invited to officiate at the National Specialty, Finals, or any pre/post-event, test, or clinic at the same time Board meetings or work takes place will receive one-half of travel expenses to the event from ASCA (based on the normal travel arrangement schedule) and the other half from the Club hosting the event (unless ASCA sponsored). Accommodation will be provided for by the Club hosting the event (unless ASCA sponsored) on the day prior to officiating. Per diem payment from ASCA will only be provided for days when the Director (incoming, outgoing, or current) is not officiating, and, in addition, acting in an official capacity as a Director.

 

Proposed Wording – Policy Book:

8.15 Travel

8.15.1 RESERVATIONS

Each Director and the Executive Secretary are is responsible for their travel reservations. The Office Manager is responsible for the Board’s Spring Meeting lodging arrangement. The Executive Secretary is responsible for the Board’s National Specialty lodging arrangements.

 

8.15.2 TRAVEL EXPENSES

The following policies will apply to the travel expenses of the Board and the Executive Secretary when traveling to scheduled Board meetings. Travel expenses for those other than the Board and the Executive Secretary are not governed by this policy. However, these expenses must be approved by the Board. Example: Bringing an attorney or a guest speaker to a meeting. Directors reimbursed for travel arrangements and issued per diem to attend an ASCA meeting who do not attend must refund the travel reimbursement and per diem to the Business Office no later than 2 weeks after the close of the meeting. If not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA.

 

8.15.3 AIR TRAVEL

Each Director will make their own airline reservations. An estimate for the most economical airfare must be obtained from the airlines or major travel websites a minimum of 6 weeks before the first day of the meeting. A copy of the flight itinerary with the price listed must be sent to the Business Office before reimbursement will be paid.

  1. ASCA will reimburse using the IRS Standard Mileage Rate for travel to and from the airport. Mileage must be submitted to the Treasurer for reimbursement.
  2. ASCA will reimburse the cost of long-term parking at the airport during travel and meeting days. A receipt must accompany the reimbursement request.
  3. ASCA will reimburse airport shuttle costs incurred during travel to meetings and the National Specialty.

 

8.15.4 GROUND TRAVEL (PRIVATELY OWNED VEHICLES)

Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. While in the meeting area, ASCA will allow reimbursement per the IRS Standard Mileage Rate for travel when the vehicle is used for transportation from lodging to the meeting and back. The Board may authorize additional use of a private vehicle for ASCA business which will be eligible for mileage reimbursement. Mileage reimbursement requests must be submitted to the Treasurer for approval.

 

8.15.5 RENTAL VEHICLES                                                       

The Board will appoint a representative to rent any vehicles required for meetings. This representative will determine the number of rental vehicles required to support the meeting. Each Director and executive secretary will make their own rental car arrangements. Expenditures for rental vehicles will only be authorized during the days that Directors are required to be present for ASCA business. ASCA will only provide fuel for rental vehicles when used for ASCA business. The Board may authorize individually rented vehicles eligible for reimbursement if needed to support ASCA business.

 

8.15.6 LODGING

ASCA will pay lodging costs.

 

8.15.7 Per Diem

For the Spring Meeting or other face to face meeting, ASCA will pay Directors up to $50 per day for 2 days of travel plus all meeting days attended. Per diem will be sent to the Director at least 7 days prior to the first day of travel. For the National Specialty, ASCA will pay Directors per diem for 2 days of travel plus for each day of the Nationals (including Finals) attended. Per diem will be sent to the Director at least 3 weeks prior to the first day of the Board’s Nationals Meeting. Directors will confirm receipt of these funds to the Business Office using by email, fax, or telephone.

 

8.15.8 Miscellaneous

  1. All expenditure reimbursements are subject to approval by the Board. 
  2. All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity. 
  3. ASCA will not pay for personal telephone calls made from the hotel. The Director making the calls is responsible for payment. All personal phone calls made from the hotel must be paid prior to checkout. If the hotel does accept payment, these costs will be deducted from the next Director’s expenses sheet sent to the Business Office for reimbursement.

 

8.15.9 National Specialty Travel

8.15.9.1 For current Directors attending the National Specialty, ASCA will pay:

  1. Round-trip airfare or mileage per the Standard Mileage Rate as published by the IRS, (whichever is lower).
  2. Hotel from the day before the opening day through the last day of the National Specialty and 1 travel day home. Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay for their hotel from the day before the Finals event begins.
  3. Per diem from the day before the opening day of the National Specialty through the day after the National Specialty ends (travel day home). Note: If a Director comes in early to work the Stockdog (or any other) Finals (8 hours minimum per day) ASCA will pay per diem from the day before the Finals event begins. Ground transportation will be provided by ASCA. If accompanied by family and/or dogs, the Director will be financially responsible for their ground transportation while at the National Specialty. Directors are required to attend all ASCA meetings of the Board.

Directors who accept judging assignments at the National Specialty, Finals, or any pre/post-event, test, or clinic will not have their hotel paid nor receive any per diem from ASCA on the day(s) they are officiating. The Club hosting the event (unless ASCA sponsored) will be responsible for transportation, hotel, and meals for the day(s) the Director is officiating.

 

8.15.9.2 Refunds of Per Diem and Hotel Costs

Directors (incoming, outgoing, or current) who fail to attend meeting(s) must refund the per diem and hotel costs for the day(s) Directors failed to attend the meeting(s) to ASCA no later than 2 weeks after the close of the National Specialty. If per diem and hotel costs are not received at the Business Office within 4 weeks, the Director will be considered not in good standing with ASCA. The Board will make reasonable efforts to accommodate the event schedule of Directors provided they give 30 days’ advanced notice of the schedule.

 

8.15.9.3 Exceptions

Any situation deviating from these policies will be brought to the Board of for consideration 30 days before the meeting or National Specialty. A Director may be allowed to attend a Board meeting via electronic means.

 

8.15.9.4 Directors Officiating Other Events

Directors (incoming, outgoing, or current) invited to officiate at the National Specialty, Finals, or any pre/post-event, test, or clinic at the same time Board meetings or work takes place will receive one-half of travel expenses to the event from ASCA (based on the normal travel arrangement schedule) and the other half from the Club hosting the event (unless ASCA sponsored). Accommodation will be provided for by the Club hosting the event (unless ASCA sponsored) on the day prior to officiating. Per diem payment reimbursement from ASCA will only be provided for days when the Director (incoming, outgoing, or current) is not officiating (judging), and, in addition, acting in an official capacity as a Director.

 

8.15.10 Reimbursement

  1.        In order to be reimbursed for expenses (flight, travel, mileage, hotel, food, etc.) Directors must submit the ASCA Approved Expense Report with all receipts to the Treasurer.
  2.        Maximum amount per diem is $50.
  3.        Expense reports should be submitted after travel to/from the event has been completed.
  4.        All expenditure reimbursements are subject to approval by the Board.
  5.        All requests for reimbursements to the Treasurer must be accompanied by a receipt, except for mileage reimbursements. Accurate mileage reimbursement requests are left to the applicant’s integrity and reimbursement is based upon that integrity.

 

Current Wording – Director’s Handbook:

8.2 Travel

Travel for ASCA will be done in the most economical manner possible, and reimbursement will be limited to only those expenses incurred related to travel. Additional accommodations, flight preferences, incidental expenses, etc. will be the sole responsibility of the Director and will not be reimbursed by ASCA. Travel for spouses, children, dogs, or any other non-official travelers will be at the expense of the Director.

Each Director is responsible for their travel reservations to the National Specialty and Spring Meeting. Individual Directors will make their own airline reservations. Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. See the Policy Book for information on reimbursement. ASCA will pay lodging costs. Directors should try to coordinate the use of rental cars.

Directors will receive a per diem to cover travel expenses other than motel and transportation, as decided by the Board. ASCA will not pay the expense of any Director to any official ASCA function if that Director does not fulfill their duties during the time of their attendance at the function. (See Policy Book for additional information.)

 

Proposed Wording – Director’s Handbook:

8.2 Travel

Travel for ASCA will be done in the most economical manner possible, and reimbursement will be limited to only those expenses incurred related to travel. Additional accommodations, flight preferences, incidental expenses, etc. will be the sole responsibility of the Director and will not be reimbursed by ASCA. Travel for spouses, children, dogs, or any other non-official travelers will be at the expense of the Director.

Each Director is responsible for their travel reservations to the National Specialty and Spring Meeting. Individual Directors will make their own airline reservations. Ground travel expenses to meetings will be reimbursed per the IRS Standard Mileage Rate or the equivalent of the most economical airfare, whichever is lower. See the Policy Book for information on reimbursement. ASCA will pay lodging costs. Directors should try to coordinate the use of rental cars.

Directors will can receive a per diem up to $50 to cover travel expenses other than motel and transportation, as decided by the Board. ASCA will not pay the expense of any Director to any official ASCA function if that Director does not fulfill their duties during the time of their attendance at the function. (See Policy Book for additional information.)

 

Comments/Rationale: The motion aims to consolidate the way in which a director and the executive secretary are reimbursed for expenses incurred when conducting business for ASCA. Reimbursement requests will now be required to be reported on the official ASCA Approved Expense Report. In addition, a per diem of $50/day will not be sent to a director prior to the spring meeting or nationals. Since lodging, car rental, air transportation, etc. are already covered, the per diem is meant to only cover food and incidental expenses and receipts will now be required in order to be reimbursed.

 

Affected: ASCA Board of Directors, ASCA Executive Secretary, Treasurer.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

New Board Fixed Schedule Motion: AG.24.06 Course Map Distribution

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

AG.24.06 Course Map Distribution

Motion by Liaison Sims to approve the following recommendation from the Agility Committee.

 

Committee Recommendation: Motion 08-2024 Course Map Distribution

 

Motion by Sue Graham to remove the references to COVID, standardize the distribution of course maps for all trials and reduce the paper used by judges for their course maps sent to the office. Seconded by Bambi Ellis.

 

Results of Committee Vote: Approved: 8. Disapproved: 3. Abstained: None. Non-Voting: 3.

  • Dissent from Committee Member Nicole Watts: I will vote no, but it’s not a strong no. Just that I would prefer for them to be able to go up on AgilityGate the night before. It’s not uncommon for me to be so crammed for time upon arriving at a trial (including pottying multiple dogs once arriving on site) that I barely have time to even look at maps of the first courses. And, yes, I do believe it’s a positive thing, not a negative, for people to be able to decide if these are courses they want to run with their dog.
  • Dissent from Committee Member Donalee McElrath: I have no problem with the courses being distributed the night before to those who have entered the trial.

 

Current Wording:

Appendix C – Judge’s Duties (8th paragraph page 62 – 2024 rule book):

Withhold Courses from Host Club Prior to Trial

Judges shall not send their courses to the Host Club prior to the trial. The only exception is sending the first course (without numbers) so the club may set the equipment prior to the judge’s arrival.

 

Temporary allowance during COVID-19, effective October 2020 until further notice:

  1. If the trial secretary requests the judge to send the course maps, the judge can do so with the following:
  2. The courses will only be sent the evening before the trial to the trial secretary.
  3. The trial secretary can then send them out the evening before also.
  4. The judge cannot send all maps for all days at the same time.

 

Judge’s Show Report (2024 rule book page 62 )

Judges are required to submit (via email, fax, or U.S. Mail to the attention of the ASCA Agility Coordinator) the Judge’s Show Report within 2 weeks of their assignment to the ASCA Business Office. Failure to do so may lead to loss of future judging privileges and/or removal from the ASCA Approved Judges List. At the end of the trial, judges shall submit the Yardage and Course Times Record and course copies to the Trial Committee to include with the trial paperwork sent to the ASCA Business Office.

 

APPENDIX D: Judge’s Addendum 4th & 5th paragraphs read:

Each course that is submitted to the ASCA Course Review Committee must have the Class, Level, Affiliate Club’s name, trial date and judge’s name marked on it. Judges are not required to bring course copies for competitors. However, if they choose to do so, they shall not send the courses in advance for the Host Club to make copies. If judges choose to make copies, they should bring the copies with them for distribution the morning of the trial. Only the courses used that day will be distributed that morning. Courses for the next day will not be distributed until the next morning. (See Temporary allowance during COVID-19, effective until further notice in Judge’s Duties.)

 

Judges must take at least three sets of course copies to be used at the trial. There should be one course per page. They should provide one set for the course builders and one set to post for competitors. Judges will also need to provide a full set of course copies for the trial chair/secretary to be included with the trial paperwork.

 

Proposed Wording:

Appendix C – Judge’s Duties (8th paragraph page 62 – 2024 rule book):

Distribution of Withhold Courses Maps from Host Club Prior to Trial

Judges shall not send copies of their courses maps to the Host Affiliate Club prior to the trial. The only exception is sending the first course map for the first class (without numbers) so the club may set the equipment prior to the judge’s arrival. If Affiliate Clubs wish to provide electronic versions of course maps, a judge may send the course maps to the trial secretary and/or website/app host the evening before the trial with the stipulation that the course maps will be held for distribution no earlier than 6 a.m. the day of the trial.

 

Temporary allowance during COVID-19, effective October 2020 until further notice:

  1. If the trial secretary requests the judge to send the course maps, the judge can do so with the following:
  2. The courses will only be sent the evening before the trial to the trial secretary.
  3. The trial secretary can then send them out the evening before also.
  4. The judge cannot send all maps for all days at the same time.

 

Judge’s Show Report (2024 rule book page 62 )

Judges are required to submit (via email, fax, or U.S. Mail to the attention of the ASCA Agility Coordinator) email the Judge’s Show Report to the ASCA Business Office within 2 two weeks of their assignment to the ASCA Business Office. Failure to do so may lead to loss of future judging privileges and/or removal from the ASCA Approved Judges List. At the end of the trial, judges shall submit the Yardage and Course Times Record and copies of course maps copies to the Trial Committee Secretary to include with the trial paperwork sent to the ASCA Business Office. Judges may combine up to six course maps per page, one side only, for the Trial Secretary to include in the trial paperwork.

 

APPENDIX D: Judge’s Addendum 4th & 5th paragraphs read:

Each course that is submitted to the ASCA Course Review Committee must have the Class, Level, Affiliate Club’s name, trial date and judge’s name marked on it.

 

Judges must take at least three sets of course maps copies to be used at the trial. There should be one course per page. They should provide one set for the course builders and one an additional set to post for competitors. Judges will also need to provide a full complete set of course maps copies for the tTrial chair/sSecretary to be included with the trial paperwork. Judges may combine up to six course maps per page, one side only, for submission with the trial paperwork.

 

Other than a posting copy, Jjudges are not required to bring course copies of course maps for competitors., Hhowever, if they choose to do so, they cannot shall not send the courses maps in advance for the Host Affiliate Club to make copies. If judges choose to make copies, they will should bring the copies with them for distribution the morning of the trial. Only the courses used that day will be have course maps distributed that morning and course maps must be posted at least 30 minutes before the start of the trial. Courses maps for the next day will not be distributed until the next morning. (See Temporary allowance during COVID-19, effective until further notice in Judge’s Duties.)

 

Comments/Rationale: References to ASCA’s other COVID restrictions were rescinded but still exist in the Agility rules. In fairness to competitors at all trials course maps should be held for distribution on the trial day.

 

Affected: Business office will have reduced paperwork to save/scan.  Sarah has previously confirmed that multiple courses maps can be combined on one page.

Judges will be able to print and bring less paperwork to the trial.

Clubs will have clarification on what is allowed/expected by the judges regarding course maps.

Exhibitors for all trials will be allowed to view course maps at the same time.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

New Board Fixed Schedule Motion: RA.24.14 Clarification to 17.1.3 Application Process

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

RA.24.14 Clarification to 17.1.3 Application Process

Motion by Liaison Sims to approve the following recommendation from the Rally Committee.

 

Committee Recommendation: RC 24.16 Clarification to 17.1.3 Application process.

 

Since Rule books are only available via the ASCA website or by purchase, this section requires revision to bring it up to date.

 

Results of Committee Vote: Approved: 5. Disapproved: None. Abstained: None. Non-Voting: 7.

 

Current Wording:

17.1.3 Application Process

  1. Applicants must be at least 21 years old.
  2. Submit an application to the ASCA Business Office.
  3. Upon verification of qualifications, the applicant will be sent a current ASCA Rally Rulebook and will complete the Judges Education, available free online. To get the link for the online Judges Education please contact the ASCA Business Office or the ASCA Rally Committee Chair.

 

Proposed Wording:

17.1.3 Application Process

  1. Applicants must be at least 21 years old.
  2. Submit an application to the ASCA Business Office.
  3. Upon verification of qualifications, the applicant will be sent a link to the current ASCA Rally Rulebook and will complete the Judges Education, available free online. To get the link for the online Judges Education please contact the ASCA Business Office or the ASCA Rally Committee Chair.

 

Comments/Rationale: Judge applicants are no longer offered free Rule books.  This statement requires revision to reflect the current procedure for Judge applicants to acquire a Rally Rule Book.

 

Affected: Judge Applicants will be affected as they will no longer expect to receive a free Rule book but will know where to acquire the current Rally Rule Book.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

New Board Fixed Schedule Motion: RA.24.15 Clarification of 10.2.2 Tracking of Score Accrual

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

RA.24.15 Clarification of 10.2.2 Tracking of Score Accrual

Motion by Liaison Sims to approve the following recommendation from the Rally Committee.

 

Committee Recommendation: RC 24.17 Clarification of 10.2.2 Tracking of Score Accrual – revised

 

Motion by Diana Curl. Seconded by Sue Graham.

 

Results of Committee Vote: Approved: 10. Disapproved: 2. Abstained: None. Non-Voting: None.

 

Current Wording:

10.2 Certification

 

10.2.1 USE OF RTCH PREFIX

Any dog that has met the qualification requirements for the RTCH will receive a certificate for the title and will be allowed to use the prefix “RTCH” before the name of qualified dog.

 

10.2.2 TRACKING OF SCORE ACCRUAL

The ASCA Business Office will track the score accrual for each eligible dog. Handlers are encouraged to keep their own records as well but will not be required to submit those records unless verification is required.

 

Proposed Wording:

10.2 Certification

 

10.2.1 Use of RTCH Prefix

Any dog that has met the qualification requirements for the RTCH will receive a certificate for the title and will be allowed to use the prefix “RTCH” before the name of qualified dog.

 

10.2.2 Tracking of Score Point Accruals

The ASCA Business Office will track the score point accrual for each eligible dog. (See 10.1.2)

Points for subsequent RTCH titles are cumulative and after earning the first 100 points in either the Masters or Excellent class, additional points will accumulate toward the next RTCH title.

For example, if the Excellent level points are reached before the Masters level points required are earned, those Excellent level points will keep accumulating toward the next RTCH title. The requirement to earn five scores of 195 or above in Masters and Excellent also applies to subsequent RTCH titles.

Handlers are encouraged to keep their own records as well but will not be required to submit those records unless verification is required.

 

Comments/Rationale: It was brought to my attention that our current rule book is not clear on how RTCH points are tracked. Especially after the first RTCH is earned.  This motion will give clear details as to how they are to be recorded.

 

Affected: Rally competitors will have a definitive rule as to how RTCH points are calculated. The Business Office will have a clear guideline if questions should come up.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

New Board Fixed Schedule Motion: RA.24.16 Clarification of 5.4.3 Indefinite Showing; HIT Awards

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

RA.24.16 Clarification of 5.4.3 Indefinite Showing; HIT Awards

Motion by Liaison Sims to approve the following recommendation from the Rally Committee.

 

Committee Recommendation: RC 24.18 Clarification of 5.4.3

 

Motion by Diana Curl. Seconded by Etta Wertz.

 

Results of Committee Vote: Approved: 12. Disapproved: None. Abstained: None. Non-Voting: None.

 

Current Wording:

5.4.3 Indefinite Showing; HIT Awards

A dog may continue to be shown in Rally Excellent C indefinitely. Dogs may not compete in Rally Excellent C and any other regular class in one Trial. An Excellent C entry may be used as an additional entry for dogs entered in a Masters A or B class. Scores in the Rally Excellent C class are not eligible for the REM or REMX titles. Scores in the Rally Excellent C class are not eligible for the REM or REMX titles. Dogs in the Excellent C class are not eligible for HIT awards. Dogs may not be entered in two C classes in the same trial. Additional C entries are not allowed at the ASCA National Rally Trial or at National Pre-trials.

 

Proposed Wording:

5.4.3 Indefinite Showing; HIT Awards

A dog may continue to be shown in Rally Excellent C indefinitely. Dogs may not compete in Rally Excellent C and any other regular class in one Trial. An Excellent C entry may be used as an additional entry for dogs entered in a Masters A or B class. Scores in the Rally Excellent C class are not eligible for the REM or REMX titles. Scores in the Rally Excellent C class are not eligible for the REM or REMX titles. Dogs in the Excellent C class are not eligible for HIT awards. Dogs may not be entered in two C classes in the same trial. Additional C entries are not allowed at the ASCA National Rally Trial or at National Pre-trials.

 

Comments/Rationale: Section 5.4.3 is noted to have a duplicate sentence. This motion will remove that extra sentence.

 

Affected: The Executive Secretary will be affected as the rule book will need to be corrected.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

New Board Fixed Schedule Motion: SC.24.13 Revision of Chapter 19 Recommended Resources

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

SC.24.13 Revision of Chapter 19 Recommended Resources

Motion by Liaison Gann to approve the following recommendation from the Scent Detection Committee.

 

Committee Recommendation: Motion Number 24-17 Revision of Chapter 19-Recommended Resources

Motion by Marilyn Conner to revise and amend the following portions of the Rule Book for the

Scent Detection program to add awareness of a computerized score keeping system available

to Affiliate Clubs to the list of recommended resources. Seconded by Pam Miller.

 

Results of Committee Vote: Approved: 9. Disapproved: 1. Abstained: None. Non-Voting: 2.

·       Dissent from Committee Member Sharon Farkas: If the idea is to highlight the new scoring program this motion does not do that. I believe that as a new program we should be making it as easy as possible for our affiliates and clubs to find the information they need to participate in our program. I would have highlighted the new computer program in a separate section and would have broken down the other listings to provide a more detailed description of what one can find on the websites. Since we have already done the research why not make it easier for our competitors and affiliates to know what information and supplies they can find at each website. It is my understanding that some affiliates have very little experience with scent detection and we should be striving to make the process of putting on a trial as painless as possible. Further, there are lots of other organizations that have been putting on scent trials for some time- if we hope to attract participants new to the sport we should also be doing everything we can to make sure that they get the correct start by providing as much information in as clear a way as possible.

 

Current Wording:

Chapter 19. Recommended Resources for Scent Detection Oils

https://k9nwsource.com/

https://allgooddogs.biz/

https://www.thek9nose.com/

https://paws4fun.net/oils/

https://leerburg.com

 

Proposed Wording:

Chapter 19. Recommended Resources for Scent Detection Oils

https://k9nwsource.com/

https://allgooddogs.biz/

https://www.thek9nose.com/

https://paws4fun.net/oils/

https://leerburg.com

https://www.myk9t.com/product/mysct-asca-scent-detection/

 

Container Boxes available at Staples, Amazon and Uline.

 

Comments/Rationale: This motion is made to revise the Rule Book to list availability of a highly recommended software program that can be used at trials to assure accuracy in score keeping and to assist in the final transfer of results to the Business Office.

 

Affected: ASCA Executive Secretary, ASCA Webmaster, the Scent Detection Committee, Affiliate clubs, judges and exhibitors.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
Check us out on our Website, Facebook, and YouTube Channel
Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

New Board Fixed Schedule Motion: SD.24.08 New Title: Grand Champion Stockdog GCHS

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

SD.24.08 New Title: Grand Champion Stockdog GCHS

Motion by Liaison Sims to approve the following recommendation from the Stockdog Committee.

 

Committee Recommendation: New Title: Grand Champion Stockdog GCHS

 

Motion by Devona Pierce to approve: The title, Grand Champion Stockdog, GCHS to be awarded to those dogs, which have completed their FTCH, (Farm Trial Championship) and their SDCH (Stockdog Championship). Seconded by Kristie Franks.

 

This award recognizes the talented dogs who have earned all of the ASCA Stock Titles, and by doing so have shown tremendous support of the ASCA Stockdog Program.

 

No record keeping by the office, just an email from owner to Business Office with dog’s name and registration number for verification. Upon verification the office will mail a certificate.

 

Results of Committee Vote: Approved: 9. Disapproved: 1. Abstained: None. Non-Voting: 1.

 

Current Wording: None.

 

Proposed Wording:

22.1.2 Available Titles

  1. Grand Champion Stockdog – GCHS. Awarded to dogs that have completed the following requirements:
  2. SDCH
  3. FTCH

 

Comments/Rationale: Recognizes stockdogs that have achieved all the current levels of the stockdog program in ASCA. To include the – FTCH (Farm Trial Championship) and SDCH (Stockdog Championship).

 

Affected: The Business Office, Member will be expected to send in dog’s registration number and dates titles earned to request this title and certificate.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

New Board Fixed Schedule Motion: SD.24.09 Reruns at Stockdog Trials

Members,

This fixed schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from July 20 until July 26, and the results will be posted on July 27.

Please submit your comments by July 19 in order for them to be taken into consideration by the Board.

SD.24.09 Reruns at Stockdog Trials

Motion by Liaison Sims to approve the following recommendation from the Stockdog Committee.

 

Committee Recommendation: Motion by Tanya Wheeler. Seconded by Devona Pierce.

 

Results of Committee Vote: Approved: 9. Disapproved: None. Abstained: None. Non-Voting: 2.

 

Current Wording: Currently the best definition and explanations for possible reasons for a rerun is located in the Stock Finals section of the rulebook page 86 Section 24.10.9.

 

24.10.9 Reruns

A majority of the Finals Judges must agree if a rerun is to be awarded to a contestant. In the case of a tie, the Senior Judge will make the final call. If a rerun is awarded to a contestant, it will be run at the end of the class. Reasons for granting a re-run:

  1. When stock is obviously sick or injured.
  2. Disturbances that affect the fairness of the run.
  3. Unworkable stock. If the workability of the livestock comes into question, the Judges should score the run as seen at the time and note that the stock is in question. At the end of the class, the Judges will need to decide if there was only one dog with unworkable stock or if the stock was equal for each competitor.

 

26.12 Tied Score

26.12.1 Breaking a Tie

When a tie has occurred, it is up to the Trial Committee and Judge to determine if the tie must be broken. If the tie is to be shared, the Host Club must provide equal awards to both Winners.

If the tie is to be broken the Trial Committee and Judge must take into consideration the class of stock and division in which the tie occurred and determine the fairest way to break the tie. Breaking the tie is done in the following manner:

  1. If the tie occurs in different divisions (PATD/OTD) the tie should be broken by the more advanced dog. (Post Advance beats Advanced, Advanced beats Open, and Open beats Started).
  2. If the tie occurs in different classes of stock (Cattle/Ducks/Geese), the tie should be broken by the dog in the harder class. (Cattle beats Sheep/Goats, Sheep/Goats beats Ducks/Geese).
  3. If the tie occurs in different divisions and different classes of stock, the tie should be broken by the more advanced dog (PATD/Cattle beats OTD/Sheep/Goats).
  4. If the tie occurs within the same class and division of stock, the tie must be broken by either:
  5. Time.
  6. Re-running all or part of the course.

 

Proposed Wording:

7.1.5 Reruns

Judges must determine if a rerun is to be awarded to a contestant. If a rerun is awarded to a contestant, it will be run at the end of the class.  In the case of a tie, refer to section Tied Score 26.11.1.

Possible reasons for granting a rerun:

  1. When stock is obviously sick or injured and a replacement animal or entire group can be offered to a contestant.
  2. Disturbances that affect the fairness of the run. See section 27.1.2 Interference or Disturbance of Run, willful or accidental interference, or a disturbance by any handler or spectator to another handler, livestock, the competing dog, or the Judge, may be grounds for a rerun at the Judge’s discretion.
  3. Unworkable stock. If the workability of the livestock comes into question, the Judge should score the run as seen at the time and note that the stock is in question. At the end of the class, the Judge will need to decide if there was only one dog with unworkable stock or if the stock were equal for each competitor. Clarification of “unworkable stock” may include; an obviously stressed, sick, lame or injured animal, or an overly aggressive or dangerous animal. A stock judge should have the experience to identify any of these behaviors and may consider it when granting a rerun.  A Handler is permitted to point out any questions of behavior of stock early in their run if the judge or course director and stock handlers have not noticed it.
  4. In the event that fencing, obstacles, or equipment temporarily fails, livestock escape, or an obvious reason where the judge may decide to stop time until the run can proceed or offer a rerun to a contestant.

 

Instances where the words rerun, reruns, re run and or re-run appears in the rule book: Change to Rerun.

 

24.10.9 Reruns

A majority of the Finals Judges must agree if a rerun is to be awarded to a contestant. In the case of a tie, the Senior Judge will make the final call. If a rerun is awarded to a contestant, it will be run at the end of the class. Reference 7.1.5.

Reasons for granting a re-run:

  1. When stock is obviously sick or injured.
  2. Disturbances that affect the fairness of the run.
  3. Unworkable stock. If the workability of the livestock comes into question, the Judges should score the run as seen at the time and note that the stock is in question. At the end of the class, the Judges will need to decide if there was only one dog with unworkable stock or if the stock was equal for each competitor.

 

26.12 Tied Score

26.12.1 Breaking a Tie

When a tie has occurred, it is up to the Trial Committee and Judge to determine if the tie must be broken.

  1. If the tie is to be shared, the Host Club must provide equal awards to both Winners.
  2. If the tie is to be broken the Trial Committee and Judge must take into consideration the class of stock and division in which the tie occurred and determine the fairest way to break the tie. Breaking the tie is done in the following manner:
  3. If the tie occurs in different divisions (PATD/OTD) the tie should be broken by the more advanced dog. (Post Advance beats Advanced, Advanced beats Open, and Open beats Started).
  4. If the tie occurs in different classes of stock (Cattle/Ducks/Geese), the tie should be broken by the dog in the harder class. (Cattle beats Sheep/Goats, Sheep/Goats beats Ducks/Geese).
  5. If the tie occurs in different divisions and different classes of stock, the tie should be broken by the more advanced dog (PATD/Cattle beats OTD/Sheep/Goats).
  6. If the tie occurs within the same class and division of stock, the tie must be broken by either:
  7. Time.
  8. C. ii. Re-running all or part of the course.

 

Included for reference, no changes:

27.1.2 Interference or Disturbance of Run

Willful or accidental interference, or a disturbance by any handler or spectator to another handler, livestock, the competing dog, or the Judge, may be grounds for a re-run at the Judge’s discretion.

 

Chapter 7 Livestock

Section 7.1 Livestock

7.1.4 Stopping a Run Due to Health of Livestock

The Judge has the authority to stop a run and request that stock be checked for soundness at any time during or prior to a run. Time will be stopped if stock is replaced and, at the option of the Judge, restarted with a full-time allotment if a re-run is given. The Judge may decide to continue the run at the point time was stopped, without restarting and without a full-time allotment.

 

Comments/Rationale: The motion is to create a dedicated section for reruns for stock dog trials including finals. To edit sections of the rulebook to better define reruns and eliminate redundancy by placing it in one location. The purpose is also to more clearly define conditions when reruns might be appropriate to guide both judges and competitors. In addition, reduce the number of locations where the topic is discussed and rather have  Reruns be placed in the LIVESTOCK Section 7 following section 7.1.4 and should be under a new title 7.1.5 – and be called Reruns. There are many sections of the rulebook that refer to reruns with differing spellings. The proper spelling after some investigation is rerun – no hyphen no space.

 

Affected: The Business Office/ Judges/ Competitors and Web Master to move Reruns to be placed in the LIVESTOCK Section 7 following section 7.1.4 and should be under a new section 7.1.5 – and be called Reruns.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

No Current Motions

Random Scheduled Motions

Random schedule voting takes place as needed and outside the fixed schedule. Motions follow a process of a comment period of 9 days after the Executive Secretary has forwarded the motion to the Board, and a voting period of 5 days.

No Current Motion

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

New Random Schedule Motion: DJ.24.01 Add Dock Jumping Google Sheets to Portal

Directors,

This random schedule motion has been submitted via email for your consideration. Discussion of the motion will end on Friday, July 26. Voting will take place from Saturday, July 27 until Wednesday, July 31 at midnight.

DJ.24.01 Add Dock Jumping Google Sheets to Portal

Motion by Liaison Wesen to approve the following recommendation from the Dock Jumping Committee.

 

Committee Recommendation: Motion by Taylor Justice to allow Dock Jumping Google sheets view only link to be added to the portal. Seconded by Pam Smith.

 

Results of Committee Vote: Approved: 6 (Lesli Hill, Heidi Mobley, Taylor Justice, Pam Smith, Renee St. Jacques, Shaina Duncan). Disapproved: None. Abstained: None. Non-Voting: None.

 

Comments/Rationale: To allow competitors to track their scores and title progress.

 

Affected: Webmaster, Dock Jumping program exhibitors.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

New Board Random Schedule Motion: NA.24.13 Eligibility to Serve as Nationals Chair

Members,

This random schedule motion has been submitted via email to the ASCA Board of Directors for their consideration. Voting will be open from Thursday, July 25 until Monday, July 29, and the results will be posted on Tuesday, July 30.

Please submit your comments by Wednesday, July 24 in order for them to be taken into consideration by the Board.

NA.24.13 Eligibility to Serve as Nationals Chair

Motion by Liaison Gann to approve the following recommendation from the Nationals Advisory Committee.

 

Committee Recommendation: Revise Section 1.7.2 of the National Specialty Rules

Motion by Rachel Vest to revise Section 1.7.2 of the National Specialty Rules according to the proposed wording below. Seconded by Renee Watson.

 

Results of Committee Vote: Approved: 4. Disapproved: None. Abstained: None. Non-Voting: None.

 

Current Wording:

1.7.2 Ineligible to Serve as Nationals Chair

ASCA employees (regular, part-time, contract, or temp) and Board members cannot serve as the Nationals Chair unless they have committed to that position prior to their employment or election.

 

Proposed Wording:

1.7.2 Ineligible to Serve as Nationals Chair

ASCA employees (regular, part-time, contract, or temp) and Board members The ASCA Business Office Manager, the ASCA President, and the ASCA Treasurer cannot serve as the Nationals Chair unless they have committed to that position prior to their employment or election. If a Board member serves as the Nationals Chair, that Board member should recuse themselves from all financial decisions relating to the National Specialty.

 

Comments/Rationale: There are qualified individuals who are Board members and employees who might want to serve as the ASCA Nationals Chairperson. ASCA should take advantage of this talent and dedication. The ASCA Business Office Manager, the President and the Treasurer all play financial oversight roles for the ASCA Nationals and therefore should not serve as the Nationals Chair.

 

Affected: Board members who might want to serve as the Nationals Chairperson.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Take advantage of ASCA’s Affinity Marketing Program!

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions

No Current Motions