Current Motions

Motions currently under consideration of the Board of Directors will be posted to this page by the 11th of every month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board.
 
Motions brought before the Board for discussion and vote must be done so in accordance with ASCA’s Policies and Procedures. All motions are sent to the Executive Secretary for distribution to the Board and the membership (except confidential or sensitive issues). Motions are made between the 1st and the 10th of each month. The comment period extends until the 19th of the month. Voting begins on the 20th (or first business day thereafter) of each month and ends five business days later, with results distributed immediately.
 
Each year, from December 20 through January 2, the Board of Directors observes the holiday season. During this period all requests for comments and votes on all non-emergency issues will be delayed until the next voting cycle. The December voting period will be adjusted each year to have the voting cycle end on December 20th (or earlier if the 20th falls on a weekend). The January motion cycle will start the first business day after January 2nd.
Kalla E. Jaco
Executive Secretary | asca.execsec@gmail.com

Subject:

BOD Motion: BD.22.71 New Phone System for Business Office

From:

“Kalla Jaco | ASCA” <asca.execsec@gmail.com>

Date:

5/12/2022, 8:15 AM

To:

ASCA Members IO Group <ASCMEMBERS@groups.io>

BCC:

whaussies@gmail.com

 

Members,
This motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from May 20-26, and results will be posted on Friday, May 27.

All feedback is shared with the Board. The deadline for member comments is Thursday, May 19.

BD.22.71 New Phone System for Business Office

Motion by Busquets to approve the purchase of a new phone system for the ASCA Business Office from Brazos Valley Phone (bid $3650). Second by Creelman.

 

Comments/Rationale: The phone system in the ASCA Business Office is very old and goes out of service often, negatively impacting customer service and the efficiency of the office. The Business Office Manager recommended going with the Brazos Valley Phone bid.

Affected: Business Office, ASCA membership.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Subject:

BOD Motion: BD.22.72 Reporting of Business Office Statistics

From:

“Kalla Jaco | ASCA” <asca.execsec@gmail.com>

Date:

5/12/2022, 8:15 AM

To:

ASCA Members IO Group <ASCMEMBERS@groups.io>

BCC:

whaussies@gmail.com

 

Members,
This motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from May 20-26, and results will be posted on Friday, May 27.

All feedback is shared with the Board. The deadline for member comments is Thursday, May 19.

BD.22.72 Reporting of Business Office Statistics

Motion by Busquets to add the following section to the Policy Book Section 9: Business Office. Seconded by Creelman.

 

Current Wording: None.

 

Proposed Wording:

Section 9.14 Reporting of Business Office Statistics

The Business Office will provide the ASCA Board of Directors with a quarterly report, which includes statistics such as sanctioning requests processed, event results processed, approximate processing and turnover time for results and sanctioning requests, and the number of events per program.

 

Comments/Rationale: Rather than asking for these statistics when directors think of it, it will be best to have a quarterly report by the Business Office. These statistics are important to assess productivity and the overall program and financial health of the organization. It will also be easier to note changes and trends.

Affected: Business Office, Board of Directors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

WITHDRAWN

Subject:

BOD Motion: BD.22.73 Exemption for MVA Judges at Nationals

From:

“Kalla Jaco | ASCA” <asca.execsec@gmail.com>

Date:

5/12/2022, 8:16 AM

To:

ASCA Members IO Group <ASCMEMBERS@groups.io>

BCC:

whaussies@gmail.com

 

Members,
This motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from May 20-26, and results will be posted on Friday, May 27.

All feedback is shared with the Board. The deadline for member comments is Thursday, May 19.

BD.22.73 Exemption for MVA Judges at Nationals

Motion by Wesen to make this clarification to the Nationals Rules on MVA Evaluator. Seconded by Gann.

 

Current Wording: Nationals Rules

Section 8.4 Conformation Judges

  1. For the following assignments, the Judge must be a Senior Breeder Judge.
  2. All Altered class dogs, class bitches, and Altered Best of Breed
  3. Intact Dogs
  4. Intact Bitches
  5. Intact Best of Breed
  6. For the following assignments, the Judge may be an Approved Breeder Judge or a Senior Breeder Judge.
  7. Puppies
  8. Veterans
  9. Sweepstakes
  10. Other non-regular classes
  11. Must not have judged conformation six months prior to the event.
  12. Shall not be a judge for conformation at the current National Specialty pre shows and/or post shows.
  13. Shall not have judged conformation at the previous year’s pre shows and/or post shows that are held in conjunction with that year’s National Specialty.
  14. Judge shall not have judged conformation the previous three National Specialties.

 

Proposed Wording:

Section 8.4 Conformation Judges

  1. For the following assignments, the Judge must be a Senior Breeder Judge.
  2. All Altered class dogs, class bitches, and Altered Best of Breed
  3. Intact Dogs
  4. Intact Bitches
  5. Intact Best of Breed
  6. For the following assignments, the Judge may be an Approved Breeder Judge or a Senior Breeder Judge.
  7. Puppies
  8. Veterans
  9. Sweepstakes
  10. Other non-regular classes
  11. Must not have judged conformation six months prior to the event. Exempt is the MVA judge/ Evaluator.
  12. Shall not be a judge for conformation at the current National Specialty pre shows and/or post shows. Exempt is the MVA judge/ Evaluator.
  13. Shall not have judged conformation at the previous year’s pre shows and/or post shows that are held in conjunction with that year’s National Specialty.
  14. Judge shall not have judged conformation the previous three National Specialties.

 

Current Wording: Conformation Rules

Section 15.5 Judges Requirements

  1. The areas consist of the following: West area; regions 1 and 2. Central area; regions 3 and 4. Eastern area; regions 5, 6 and 7.
  2. The Senior Breeder Judge’s selected shall not judge conformation six months prior to the event.
  3. Conformation Finals judges may participate in all Nationals events including all Nationals conformation events. All rules pertaining to the Conformation Finals Judges and their dogs regarding the Conformation Finals will abide by Sections 7.4 to 7.7 per the Conformation Show Rules and Regulations.

 

Proposed Wording:

Section 15.5 Judges Requirements

  1. The areas consist of the following: West area; regions 1 and 2. Central area; regions 3 and 4. Eastern area; regions 5, 6 and 7.
  2. The Senior Breeder Judge’s selected shall not judge conformation six months prior to the event. Exempt is the MVA judge/ Evaluator.
  3. Conformation Finals judges may participate in all Nationals events including all Nationals conformation events. All rules pertaining to the Conformation Finals Judges and their dogs regarding the Conformation Finals will abide by Sections 7.4 to 7.7 per the Conformation Show Rules and Regulations.

 

Comments/Rationale: MVA is an Evaluation this is recording each individual dog not compared or placed. MVA judge/Evaluator should be exempt from the rules of Conformation Judge.

Affected: Nationals MVA Judge, Nationals MVA exhibitors.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Subject:

BOD Motion: CO.22.02 Classes Cannot Be Added After Sanctioning is Approved

From:

“Kalla Jaco | ASCA” <asca.execsec@gmail.com>

Date:

5/12/2022, 8:16 AM

To:

ASCA Members IO Group <ASCMEMBERS@groups.io>

BCC:

whaussies@gmail.com

 

Members,
This motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from May 20-26, and results will be posted on Friday, May 27.

All feedback is shared with the Board. The deadline for member comments is Thursday, May 19.

CO.22.02 Classes Cannot Be Added After Sanctioning is Approved

Motion by Liaison Byrne to approve the following recommendation from the Conformation Committee.

 

Committee Recommendation: Motion by Mary Hellmeister to add the following sentence to Section 3.2 Sanctioning Application, 1st paragraph: Once an event has been sanctioned by the ASCA Business Office, additional classes may not be added to the event. Seconded by Gail Karamalegos.

Results of Committee Vote: Approve: 9. Disapprove: 5. Abstain: None. Non-Voting: None.

  • Dissent from Shawna Sakal: I feel that with this new rule, there will be many non-regular judges that will not meet the numbers needed if a club cannot add a non-regular class day of show.  I think there needs to be more direction for the affiliate on selecting all classes when sanctioning to prevent them from not being able to add a non-regular class if needed.
  • Dissent from Elizabeth Stibley: I think that adding this language has the potential to hinder the advancement of non-regular judges. Unfortunately, sometimes adding these additional classes needs to be a “game-day” decision. I guess, I don’t really see how adding a non-regular class adds a significant amount of processing time for the business office. This rule can harm future judges more than it saves the business office time. IMO.
  • Comment from Brandy Greenhagen: I have voted yes for this motion in support of the business office, who has asked for this addition to the sanctioning rules. I understand that it may be more difficult for non-regular judges, but have already spoken with Ray Fryar on immediate measures we can take to make the sanctioning form easier to navigate and make it more clear to show secretaries that they need to add all non-regular classes when they sanction a show with a non-regular judge.

 

Current Wording:

Section 3.2 Sanctioning Application

ASCA Affiliate Clubs that meet the requirements of ASCA and wish to hold a Conformation Dog Show, at which Championship points may be awarded, must make application to ASCA on the form provided for permission to hold such show. The Sanctioning form shall list date, location, Show Secretary/Chairman’s’ name, address and phone number, all classes offered, judges names and addresses and assignments, unless as otherwise provided in Sections 4.13 and 5.2.H.

 

Proposed Wording:

Section 3.2 Sanctioning Application

ASCA Affiliate Clubs that meet the requirements of ASCA and wish to hold a Conformation Dog Show, at which Championship points may be awarded, must make application to ASCA on the form provided for permission to hold such show. The Sanctioning form shall list date, location, Show Secretary/Chairman’s’ name, address and phone number, all classes offered, judges names and addresses and assignments, unless as otherwise provided in Sections 4.13 and 5.2.H. Once an event has been sanctioned by the ASCA Business Office, additional classes may not be added to the event.

 

Comments/Rationale: This motion is made to clarify the rules and support the office in its efforts to maintain a streamlined process of sanctioning.

Affected: Business Office. The activities coordinator is supporting this addition.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Directors,
This motion has been submitted for your consideration. Discussion ends on Thursday, May 19.

OB.22.06 Clarify Notification of Novice Group Exercises Timing

Motion by Liaison Roberts to approve the following recommendation from the Obedience Committee.

 

Committee Recommendation: Clarify notification of Novice Group Exercises timing.

Motion by Betsy Coleman to clarify that the timing of when Group Stays are held must be stated in the trial premium. Seconded by Marilyn Cherry.

Results of Committee Vote: Approve: 9 (Betsy Coleman, Marilyn Cherry, Beth MacLehose, Hilary Hines, Joyce Charron, Karen Gray, Nita Gandara, Pat Pierce, Sandy Walroth). Disapprove: 1 (Laurie Rubin). Abstain: None. Non-Voting: None.

 

Current Wording:

Section 1.2.2 Group Exercises

Group Exercises may be held either before or after the Individual Exercises. If the Premium fails to state how Group Exercises will be held, Group Exercises will follow the Individual Exercises pursuant to the group quantity and spacing set forth below. If the club elects to hold the Group Exercises before the Individual Exercises, it must state this preference in the Premium. When Group Exercises are to be held before the Individual Exercises, the Premium should clarify if they are to be held at the beginning of the trial before all classes, or before the Novice classes. If the Premium fails to state when they will be held if scheduled prior to the Individual Exercises, then Group Exercises shall be held prior to all classes (including Utility and Open).

 

Section 1.1.3  Premium

The Premium shall at a minimum indicate:

  1. When group exercises shall be held and in what order.

 

Proposed Wording:

Section 1.2.2 Group Exercises

Novice Group Exercises may be held either before or after the Novice Individual Exercises, or at the beginning of the trial before all classes. Premiums must clearly state whether Novice Group Exercises will be held before or after the Novice Individual Exercises, or at the beginning of the trial. Non-Regular class Group Exercises will be held after Regular and Optional Titling classes are completed, immediately after each class’s Individual Exercises. If the Premium fails to state how Group Exercises will be held, Group Exercises will follow the Individual Exercises pursuant to the group quantity and spacing set forth below. If the club elects to hold the Group Exercises before the Individual Exercises, it must state this preference in the Premium. When Group Exercises are to be held before the Individual Exercises, the Premium should clarify if they are to be held at the beginning of the trial before all classes, or before the Novice classes. If the Premium fails to state when they will be held if scheduled prior to the Individual Exercises, then Group Exercises shall be held prior to all classes (including Utility and Open).

 

Section 1.1.3  Premium

The Premium shall at a minimum indicate:

  1. When Novice gGroup eExercises shall be held and in what order.

 

Comments/Rationale: Premiums are already required to state when Group Exercises will be held as per Section 1.1.3 Premium Subsection K, which states that premiums must indicate when Group Exercises will be held. Premiums without this information have been posted, making it difficult for handlers to know when their class will be held and when they are expected to be in the ring. This motion brings Section 1.2.2 in line with Section 1.1.3, as these two sections are currently contradictory regarding premium requirements.

Affected: Clubs, handlers. Clarification for trial sanctioning and premium approval by the Business Office.

Effective Date: Immediately upon Board approval.

 

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Subject:

BOD Motion: NA.22.06 Cause for Removal and Procedure for Removal of Nationals Committee Members

From:

“Kalla Jaco | ASCA” <asca.execsec@gmail.com>

Date:

5/12/2022, 8:17 AM

To:

ASCA Members IO Group <ASCMEMBERS@groups.io>

BCC:

whaussies@gmail.com

 

Members,
This motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from May 20-26, and results will be posted on Friday, May 27.

All feedback is shared with the Board. The deadline for member comments is Thursday, May 19.

NA.22.06 Cause for Removal and Procedure for Removal of Nationals Committee Members

Motion by Liaison Gann to approve the following recommendation from the Nationals Advisory Committee.

 

Committee Recommendation: Addition to Nationals Rulebook – Cause for Removal and Procedure.

Motion by Denise Creelman, at the request of the ASCA Board of Directors, to add the following verbiage to the National Specialty Rule Book, adding Section 1.7.4 and re-numbering “Nationals Board Liaison” as 1.7.5 and renumbering all subsequent sections. Seconded by Renee Watson.

Results of Committee Vote: Approve: 4. Disapprove: None. Abstain: None. Non-Voting: None.

 

Current Wording: None.

 

Proposed Wording:

Section 1.7.4 Cause for Removal and Procedure for Removal of Nationals Committee Members

  1. Nationals Chairperson – The Nationals Chairperson must be able to effectively communicate with the Nationals Committee, the NAC, and the Board, and must be able to perform all the duties as outlined in the job description. In the event the Nationals Chairperson fails to meet established objectives or goals, the NAC shall counsel the Nationals Chairperson and document all instances in writing. The NAC shall also conduct a follow-up evaluation of the Nationals Chairperson’s performance no later than 30 days after counseling and keep both the ASCA Board and the Nationals Advisory Committee Board Liaison apprised of the situation.
  2. If the NAC concludes that the National Specialty planning may be negatively impacted, and counseling has not resulted in improvement, the NAC may send a request to the ASCA Board of Directors through the National Advisory Committee Board Liaison with a recommendation for removal. Such a request must include all documentation pertaining to instances in which the Nationals Chairperson failed to meet established objectives or goals after counseling was provided.
  3. Upon receipt of a recommendation for removal of the Nationals Chairperson by the NAC, the Board will inform the National Chairperson via the Executive Secretary of the recommendation for removal and shall give the Nationals Chairperson an opportunity to respond within seven days of receipt of communication from the Board. Once the Nationals Chairperson has had an opportunity to respond, the ASCA Board of Directors will determine if they need additional information before deciding whether the Nationals Chairperson will be removed from the position via a motion.
  4. Nationals Committee Members – Nationals Committee Members must be able to effectively communicate with the Nationals Chairperson and the rest of the Nationals Committee and must be able to make all necessary arrangements for the events, stay within budget, and adhere to required deadlines. In the event a Nationals Committee Member fails to meet established objectives or goals, the Nationals Chairperson shall counsel the Nationals Committee Member and document all instances in writing. The Nationals Chairperson shall also conduct a follow-up evaluation of the Nationals Committee Member’s performance after counseling. The Chairperson shall also keep the Nationals Board Liaison apprised of the situation.
  5. If the Nationals Chairperson concludes that the National Specialty planning may be negatively impacted, and/or counseling has not resulted in improvement, the Chairperson will consult with the NAC for assistance. If the situation does not improve with the advice and counseling of the NAC, the Nationals Chairperson may send a request to the ASCA Board of Directors through the Nationals Board Liaison with a recommendation for removal. Such a request must include all documentation pertaining to instances where the Nationals Committee Member failed to meet established objectives or goals after counseling has been provided.
  6. Upon receipt of the Nationals Chairperson’s recommendation for removal of a Nationals Committee Member, the Board will inform the Nationals Committee Member via the Executive Secretary of the recommendation for removal and shall give the member an opportunity to respond within seven days of receiving the communication from the Board. Once the Nationals Committee Member has had an opportunity to respond, the ASCA Board of Directors will determine if they need additional information before deciding whether the Nationals Committee Member will be removed from the position via a motion.

 

Comments/Rationale: Although the ASCA Committee Procedures cover removal of ASCA Standing Committee Members, the Board asked the Nationals Advisory Committee to include a specific procedure to the National Specialty Rule Book to cover the removal of the Nationals Chairperson and members of the Nationals Committee. The Nationals Advisory Committee agrees that the National Specialty Rule Book should address these situations and is moving that this verbiage is added.

Affected: Members of a Board-approved Nationals Committee; the Webmaster, Business Office, and Program Software Vendors are not affected.

Effective Date: Immediately upon Board approval.

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com

6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082

Check us out on our Website, Facebook, and YouTube Channel

Members,

The below motion has been submitted to the ASCA Board of Directors for their consideration. Voting will take place from April 20th – 26th, and results will be posted on April 27th.

Please send any feedback to asca.execsec@gmail.com and I will share with the Board. The deadline for member comments is Friday, April 19th.

SC.19.02 Name Change from Scent Detection to Scent Search

Motion by Creelman

I move to accept this motion from the Scent Detection Committee.

 

Committee Recommendation:

Scent Detection Committee puts this motion forward for the ASCA BOD approval.

Name Change from Scent Detection to Scent Search

Motion by: Donna Armstrong

Second by: Christine Reedy

Motion Statement: I move to approve the motion to change the name of our committee and program to Scent Search.

 

The decision for this name was made after 30 days of discussion, a committee poll narrowing down from 10 choices to 3 and then a unofficial poll taken from our 8 members with a  vote 7-1 for this name.

 

Current Wording:

Scent Detection

 

Proposed Wording:

Scent Search

 

Comments/Rationale: This motion is being made as we feel that our current name, Scent Detection and initials SDC will be confused with other ASCA programs.

 

Affected: Business Office, ASCA BOD, Committee and competitors and I O Webmaster as the name will need to be changed on our site.

 

Effective Date: Immediately after vote of the ASCA BOD.

 

Results of Committee Vote:

Approve: Unanimous

Kalla Jaco

Executive Secretary, Australian Shepherd Club of America

asca.execsec@gmail.com | (737) 704-1685

6091 E. State Hwy 21, Bryan, TX 77808

Check us out on our Website, Facebook, and YouTube Channel