Dear Affiliate Clubs,

We hope this letter finds you well. We are writing to inform you of a recent decision by the ASCA Board of Directors that may impact your trial and show procedures.

In response to feedback from our affiliate clubs regarding the time-consuming and potentially costly requirement of submitting entry forms to the Business Office after an event, the Board has decided to implement a trial period without the need for entry form submission. This trial period aims to assess the potential benefits of eliminating this requirement while ensuring that the Business Office still receives accurate and complete information.

The trial period will commence on June 1, 2023, and conclude on October 1, 2023. During this time, affiliates will not be required to submit entry forms to the Business Office. However, it is crucial that affiliates retain all paperwork related to their events. The Board will review the results of the trial period during the 2023 Nationals and determine whether to maintain or remove the entry form submission requirement.

This applies to show/trial results that are postmarked (if mailed) or received (if emailed) by the Business Office between June 1, 2023, and October 1, 2023.

We would like to emphasize the importance of maintaining legibility and accuracy in submitted trial and show reports during this trial period. The responsibility for ensuring complete and accurate information will fall on show secretaries and coordinators. It is also imperative that show secretaries and coordinators are responsive to requests for information from the Business Office. If successful, this change could reduce the volume of stored paperwork from shows and ease the burden on affiliates, provided that show secretaries and coordinators maintain accuracy and responsiveness.

We encourage you to take advantage of this trial period and provide feedback on your experiences. Your input will help the Board make an informed decision about whether to make this change permanent.

Thank you for your continued dedication to the Australian Shepherd Club of America. We value your partnership and look forward to working together toward a brighter future for our organization.

Sincerely,
ASCA Board of Directors
Contact Kalla Jaco, ASCA Executive Secretary, at asca.execsec@gmail.com with any questions.