Past Motions

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Motions that have been voted on by the Board of Directors in the past month will be posted to this page by approximately the last day of each month. Feedback on any motion should be directed to executive.secretary@asca.org for distribution to the Board..

As rule changes are approved, the Executive Secretary will make those changes to the rulebooks posted on the website, with the effective date noted, in order for the membership to see what changes will be in effect in the upcoming competitive season.

Please refer to past Secretary’s Reports for information on motions older than 30 days.

 

Board Fixed Schedule Motion Results: BD.24.58 ASCA Policy on Handling Unauthorized Signature Claims on Official Forms

Members,

The voting results for this fixed schedule motion have been finalized. Please find them included in this email.

BD.24.58 ASCA Policy on Handling Unauthorized Signature Claims on Official Forms

Motion carried (8-0) – Approved: Byrne, Gann, McCabe, McLellan, Scheidt, Sims, Ward, Wesen. Disapproved: None. Abstained: None. Non-voting: Clayton.

 

Motion by Wesen to add a new Section 8.20 Unauthorized Signature Claims on Official Forms to the ASCA Policy Book. Second by Ward.

 

Current Wording: None.

 

Proposed Wording:

8.20     Unauthorized Signature Claims on Official Forms

 

8.20.1  Purpose

To establish a clear procedure for handling cases where an individual claims that their unauthorized signature has been included on an official ASCA form. This policy aims to ensure fairness, transparency, and adherence to legal standards in dealing with signature disputes.

 

8.20.2  Procedure

A.         Initial Reporting and Board Notification:

1.         When a claim of an unauthorized signature on an official ASCA form is brought to the Board’s attention, the Executive Secretary will immediately inform the entire ASCA Board of Directors about the issue.

 

B.         Registration Flagging and Freeze:

1.         The Business Office is instructed to flag all relevant registrations connected to the claim.

2.         The registration(s) of the dog(s) involved will be frozen. This freeze will remain in effect until an official determination is made regarding the authorization of the signature.

 

C.        Notification of Involved Parties:

1.         The Executive Secretary will notify all parties involved in the claim about the registry freeze.

2.         The parties will be informed that the freeze will only be lifted following a court order that determines the authenticity of the signature in question.

 

D.        Legal Determination Requirement:

1.         ASCA acknowledges it does not have expertise in determining the authenticity of disputed signatures. Accordingly, in resolving a signature dispute, the Board will await a determination by a court/arbitrator of competent jurisdiction, whether U.S. or foreign.

2.         Among outcomes considered to be a legal determination that a signature is fraudulent is one of the parties involved in the dispute—in response to a charge of fraud or similar conduct—pleading guilty, “nolo contendere” or “no contest” or the equivalent, accepting deferred adjudication or a similar process in exchange for eventual dismissal of the charge(s), or being declared guilty.

3.         In the event of an appeal of a court/arbitrator determination, ASCA will act based on the original determination until/unless there is a stay of it during the appeal or a point at which an appeal results in a different outcome.

4.         A party requesting that ASCA rely on a legal determination or settlement is obligated to provide a certified copy or notarized copy of it to ASCA (unless it is undisputed by all involved parties) and, to the extent it is in a language other than English, to provide ASCA with a translation of it.

 

E.         Procedure for Lifting Registry Freeze:

1.         Upon receiving a court order, the Executive Secretary will present the order to the Board for review.

2.         If the court order determines the signature was unauthorized, appropriate steps will be taken to rectify the situation in accordance with ASCA’s policies and procedures.

3.         If the court order validates the signature’s authorization, the registration freeze will be lifted, and the status of the dog(s) will revert to its original state.

 

F.         Communication and Record-Keeping:

1.         All communication regarding the issue should be documented and filed appropriately for record-keeping and future reference.

2.         Confidentiality must be maintained throughout the process to protect the privacy of all involved parties.

 

8.20.3  Alternative Considerations

A.         The Board may consult with legal counsel as needed throughout the process.

B.         ASCA reserves the right to take further action, if necessary, based on the outcome of the legal proceedings.

C.        The parties to a dispute over the authenticity of a signature also may choose to resolve it by written agreement among all those involved, which will be accepted by ASCA to the extent ASCA concludes the agreement is clear and undisputed.

 

Comments/Rationale: This policy formalizes procedures to address disputes involving unauthorized signatures, protecting the integrity of ASCA operations and the rights of all parties involved. By mandating a clear sequence of actions, the policy ensures that all signature disputes are handled with consistent due diligence.

 

Affected: ASCA organization and members.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
Check us out on our Website, Facebook, and YouTube Channel
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Board Fixed Schedule Motion Results: BD.24.60 Fee for International Rule Book Orders

Members,

The voting results for this fixed schedule motion have been finalized. Please find them included in this email.

BD.24.60 Fee for International Rule Book Orders

Motion carried (8-0) – Approved: Byrne, Gann, McCabe, McLellan, Scheidt, Sims, Ward, Wesen. Disapproved: None. Abstained: None. Non-voting: Clayton.

 

Motion by McCabe to increase the cost per rule book to $20 for each rule book sent to Canadian and International addresses. The cost for rule books to domestic addresses will remain $10 for each rule book. Second by Wesen.

 

Comments/Rationale: The current charge of $10 per rule book does not cover Canadian and International shipping costs.

 

Affected: The Business Office will be able to charge more to cover shipping costs. ASCA members with Canadian or International addresses will have an increased cost.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
Check us out on our Website, Facebook, and YouTube Channel
Take advantage of ASCA’s Affinity Marketing Program!

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Board Fixed Schedule Motion Results: NA.24.12 Revision of Sections 21.2, 22.1, 22.2, 22.3, and 24 of the National Specialty Rules

Members,

The voting results for this fixed schedule motion have been finalized. Please find them included in this email.

NA.24.12 Revision of Sections 21.2, 22.1, 22.2, 22.3, and 24 of the National Specialty Rules

Motion carried (8-0) – Approved: Byrne, Gann, McCabe, McLellan, Scheidt, Sims, Ward, Wesen. Disapproved: None. Abstained: None. Non-voting: Clayton.

 

Motion by Liaison Gann to approve the following recommendation from the Nationals Advisory Committee.

 

Committee Recommendation: Motion by Laura Gibson to approve the wording below to revise Sections 21.3, 22.1, 22.2, 22.3 and 24 of the National Specialty Rules.

 

Results of Committee Vote: Approved: 4. Disapproved: None. Abstained: None. Non-Voting: None.

 

Current Wording:

21.2     Bitches in Season

A.         Bitches in season entered in Versatility must run last in Obedience or in a separate ring at the option of the Nationals Committee. Bitches in season must wear pants in and around the rings. Consult Section 1.13 of the ASCA Obedience Rules and Regulations for complete rules.

B.         Bitches in season entered in Versatility must run last in Tracking and will be kept away from the Tracking area until called.

C.        Bitches in season entered in Versatility must be accommodated in the Stockdog Trial.

D.        Bitches in season entered in Versatility are allowed to compete at the National Agility Trial. Please consult 13.3 of the ASCA Agility Rules and Regulations for complete rules.

E.         Bitches in season entered in Versatility are allowed to compete for MVA points only at the National Rally Trial. Please consult 14.4 and 14.5 of the ASCA Rally Program Rules for complete rules.

 

22.1     Tracking

Tracking must be offered at the ASCA National Specialty.

 

22.2     Show Results

The Nationals Committee is to provide show results to the ASCA Business Office and the Aussie Times Editor in the form of a marked catalog or computer disk file within 60 days post-event. A set of properly labeled Nationals pictures for higher award winners will be sent to the Aussie Times Editor within 60 days post-event. After the Aussie Times Editor is finished with the photos, they will be forwarded to the Business Office for historical records and inclusion in future ASCA Yearbooks.

 

22.3     Alcoholic Beverages

On the day of the General Membership meeting, no alcoholic beverages are to be served by the Nationals Committee prior to or during the meeting. No one with alcoholic beverages will be allowed to attend this meeting.

 

24        Conclusion

24.1     Communication

Every National Specialty is going to develop its own unique situations, both good and bad, and it is extremely difficult to anticipate everything that might come up. The Nationals contacts and the Board are here to help in any way possible and it is vital that one person, the National Chair, be responsible for the communication between the Nationals Committee and Board. This avoids duplication and in the interest of clarity, we require that it be handled that way.

 

24.2     Input

These rules will be amended from time to time and any suggestions or input your club may have would be appreciated.

 

Proposed Wording:

21.2     Bitches in Season

A.         Bitches in season entered in Versatility must run last in Obedience or in a separate ring at the option of the Nationals Committee. Bitches in season must wear pants in and around the rings. Consult Section 1.13 of the ASCA Obedience Rules and Regulations for complete rules.

B.         Bitches in season entered in Versatility must run last in Tracking and will be kept away from the Tracking area until called.

C.        Bitches in season entered in Versatility must be accommodated in the Stockdog Trial.

D.        Bitches in season entered in Versatility are allowed to compete at the National Agility Trial. Please consult Chapter 9 Section 2 Chapter 13 Section 3 of the ASCA Agility Rules and Regulations for complete rules.

E.         Bitches in season entered in Versatility are allowed to compete for MVA points only at the National Rally Trial. Please consult 14.4 and 14.5 of the ASCA Rally Program Rules for complete rules.

 

22.1     Tracking

Tracking must be offered at the ASCA National Specialty.

 

22.21   Show Results

The Nationals Committee is to provide show results to the ASCA Business Office and the Aussie Times Editor in the form of a marked catalog or computer disk file within 60 days post-event. A set file of properly labeled Nationals pictures for higher award winners will be sent to the Aussie Times Editor within 60 days post-event. After the Aussie Times Editor is finished with the photos, they will be forwarded to the Business Office for historical records and inclusion in future ASCA Yearbooks.

 

22.32   Alcoholic Beverages

On the day of the General Membership meeting, no alcoholic beverages are to be served by the Nationals Committee prior to or during the meeting. No one with alcoholic beverages will be allowed to attend this meeting.

 

247      Conclusion

247.1   Communication

Every National Specialty is going to develop its own unique situations, both good and bad, and it is extremely difficult to anticipate everything that might come up. The Nationals contacts and the Board are here to help in any way possible and it is vital that one person, the National Chair, be responsible for the communication between the Nationals Committee and Board. This avoids duplication and in the interest of clarity, we require that it be handled that way.

 

247.2   Input

These rules will be amended from time to time and any suggestions or input your club may have would be appreciated.

 

Comments/Rationale: These revisions bring the National Specialty Rules up to date.

The revision for 21.2 is a correction of a rule reference.

Section 22.1 is deleted because it is redundant. Section 1.1 already states that Tracking will be included.

The revision for Section 22.2 is a renumbering and revision of outdated verbiage.

Section 22.3 is simply being renumbered to 22.2.

The current Section 24 is called “Conclusion.” It should be at the end of the rules, so I have moved it to a more appropriate place. No changes other than numbering have been made.

 

Affected: Persons competing at the National Specialty and persons running the National Specialty.

 

Effective Date: Immediately upon Board approval.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
Check us out on our Website, Facebook, and YouTube Channel
Take advantage of ASCA’s Affinity Marketing Program!

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Board Fixed Schedule Motion Results: RA.24.11 Clarification in List of Required Signs

Members,

The voting results for this fixed schedule motion have been finalized. Please find them included in this email.

RA.24.11 Clarification in List of Required Signs

Motion carried (8-0) – Approved: Byrne, Gann, McCabe, McLellan, Scheidt, Sims, Ward, Wesen. Disapproved: None. Abstained: None. Non-voting: Clayton.

 

Motion by Liaison Sims to approve the following recommendation from the Rally Committee.

 

Committee Recommendation: Motion RC 24.12  Clarification in the list of required signs in 1.15.2 A.

 

Motion by Diana Curl to propose the following changes to the Rally rule book. When RC 23.03 was approved in Feb. 2023, allowing only one offset jump to be allowed on a Masters course, it made requiring two Halt, Leave Dog Signs as part of the “required set of signs” un-necessary. The proposed wording will remove that requirement. Seconded by Lori Anglemyer.

 

Results of Committee Vote: Approved: 6. Disapproved: None. Abstained: None. Non-Voting: 5.

 

Current Wording:

1.15.2  Signs and Holders

A. A full set of Signs consists of one of each sign except for Right Turn, Left Turn, 270 Right Turn, 270 Left Turn, 45 Diagonal Left, 45 Diagonal Right, 225 Loop Left, 225 Loop Right, Normal Pace, and Send Over Jump, and Halt, Leave Dog; two each of these must be included.

 

Proposed Wording:

1.15.2  Signs and Holders

A. A full set of Signs consists of one of each sign except for Right Turn, Left Turn, 270 Right Turn, 270 Left Turn, 45 Diagonal Left, 45 Diagonal Right, 225 Loop Left, 225 Loop Right, Normal Pace, Send Over Jump, and Halt, Leave Dog; two each of these must be included.

 

Comments/Rationale: When RC 23.03 was approved in Feb. 2023, allowing only one offset jump to be allowed on a Masters course, it made requiring two Halt, Leave Dog Signs as part of the “required set of signs” un-necessary. The proposed wording will remove that requirement.

 

Affected: Affiliate Clubs and competitors will be affected by having one less sign required in their set. The website will have one less sign that requires being listed. Companies that provide premade signs will have one less sign to provide.

 

Effective Date: June 1, 2025.

Kalla Jaco
Executive Secretary, Australian Shepherd Club of America
6091 E. State Hwy 21, Bryan, TX 77808 | (979) 778-1082
Check us out on our Website, Facebook, and YouTube Channel
Take advantage of ASCA’s Affinity Marketing Program!

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